Facility Scheduling Coordinator, Event Services (2020)

Idaho State University; Pocatello (ID); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Health, dental, and vision

Life insurance

Disability plan

Employee assistance program (EAP)

Retirement options and employer match

Generous paid time off

Job summary

Idaho State University is seeking a Facility Scheduling Coordinator in Pocatello. This on-campus role focuses on planning space usage, coordinating equipment and catering for events, and supervising staff to ensure successful conferences and meetings.

Responsibilities include negotiating with vendors, applying university policies, and maintaining scheduling calendars and budgets. The position is classified staff, full-time with 12-month continuity, based in the Operations division.

Qualifications

• Supervisory practices for coordinating staff and events.
• Experience planning and coordinating facility scheduling and setup for meetings and conferences.
• Ability to interpret and apply university policies and procedures.
• Ability to allocate expenditures and reconcile accounts.
• Ability to resolve conflicts and negotiate contracts.

Responsibilities

• Plan and coordinate utilization and scheduling of campus space for events.
• Coordinate equipment, room setup, and A/V needs for meetings and conferences.
• Supervise staff and coordinate food service and catering for events.
• Develop scheduling calendars and monitor budgets and invoices.
• Represent the university in meetings and with external partners.

Skills

Supervisory practices

Facility scheduling

Policy interpretation

Budgeting/Expenditures

Conflict resolution

Job description

Facility Scheduling Coordinator, Event Services (2020)

Pocatello - Main. NOT eligible for remote work, on-campus position.

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

Toplan and coordinate utilization and scheduling of campus space; coordinate equipment and facility set-up for meetings, conferences, and special events; provide technical assistance in planning conferences and meetings; coordinate catered food service for events; supervise staff; perform related work.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Examples of Duties

• Reservationsand catering coordination.
• Confers with customers to schedule events and determine space, equipment, audio/visual, security, and set-up needs.
• Coordinates food and beverage.
• Interprets and explains university policies and charges.
• Negotiates prices and approves contracts or agreements with off-campus users.
• May develop and implement public relations and marketing strategies.
• Coordinates with other departments for services such as food, beverage, entertainment, housing, security, and parking.
• Coordinates or directs staff in room and equipment set-up.
• Resolves complaints and problems.
• Recommends revisions to pricing schedules, computerized scheduling system, and policies and procedures.
• Prepares and/or processes billing for services.
• Projects income and expenditures and prepares and monitors budget.
• Supervises development of scheduling calendars which may include the university's master scheduling calendar.
• Represents the university at meetings and conferences.
• Plans space utilization to optimize income.
• Prepares and supervises the preparation of reports.
• Hires, trains, schedules and evaluates staff.
• Serves on community and university committees.
• May recommend seating, equipment, parking, and security and other arrangements.

Minimum Qualifications

Someknowledge of supervisory practices.

• Planningand coordinating facility scheduling, food service, and facility and equipmentset-up for a variety of events including meetings and conferences.
• Interpretingand applying policies and procedures and explaining them to others.
• Allocatingexpenditures, reconciling accounts, and making fund transfers.
• Resolvingconflicts.

Additional Information

ISU minimum for this classification is $21.25/hour, commensuratewith education and experience.

• comprehensive health, dental, and vision
• life insurance
• disability plan
• employeeassistanceprogram (EAP)
• excellent retirement options and company contribution
• generous paid time off/sick leave accrual

All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Working 12 months per year

Position: Classified Staff

Division: OPERATIONS

Equal Employment Opportunity

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.

Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review frequently asked questions.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review frequently asked questions.