Administrative Assistant 2, Community & Public Health (8184)

Idaho State University; Pocatello (ID); On-site; USD 22,000 - 31,000; Full time

Job summary

Idaho State University is seeking an Administrative Assistant 2 in the Community & Public Health department to lead administrative operations on campus. This role supports the Chair and program directors, manages workflows, procurement, contracts, facilities, and outreach.

Strong planning, organization, and written communication are essential to success. The position is on-campus with no remote eligibility, offering a partnership-focused environment and opportunities to engage with students,

Qualifications

• Experience interpreting and explaining complex information such as regulations, policies or services.
• Ability to manage office processes, records, data requests, and university policies.
• Strong written and verbal communication; front-line liaison to students and families.

Responsibilities

• Maintains a strong, team-focused environment enabling teaching, research, and service excellence.
• Directs and manages work processes, administration procedures and policies for efficient operations.
• Provides administrative support to the Chair and Directors by implementing office processes and records management.
• Develops and coordinates marketing, recruitment, and communications for students, staff, alumni, and the public.

Skills

Office support

Communication

Data management

Team collaboration

Tools

Dictation equipment

Minutes recording

Job description

Administrative Assistant 2, Community & Public Health (8184)

Pocatello - Main
NOT eligible for remote work, on-campus position

Institution Information

Idaho State University, established in 1901, is aCarnegie-classified doctoral research and teaching institution, with a culturebuilt on trust, compassion, stability, and hope. ISU serves over 12,000students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students andfaculty at ISU are leading the way in cutting-edge research and innovativesolutions. We are proud to offer exceptional academics nestled in the grand,natural beauty of the West. We invite you to apply to be a part of ourUniversity community!

Job Description

To perform complexsecretarial, office administration, and public relations assignments; performrelated work.

This Administrative Assistant 2 leads and organizes the administrative operational functions for the Department of Community and Public Health. The successful candidate serves as a front-line liaison from ISU to students and their families, staff, faculty, alumni, and the public. In collaboration with the Department Chair, this position provides oversight and guidance on the implementation of day-to-day office administration including workflows, procurement, contracts, facilities management, academic support, marketing, and outreach. Strategic planning and organizational skills are essential, as is the ability to communicate effectively, both orally and in writing.

This position is not eligible for new visa sponsorship at this time. Candidates who already hold valid U.S. work authorization may be considered.

Key Responsibilities

• Maintaining a strong, team-focused environment that enables the department to excel in teaching, research, and service.
• Directs and manages work processes, administrative procedures and policies to maintain effective and efficient operations.
• Provides administrative support to the Chair and Program Directors by implementing office processes, records management, managing data requests, and understanding university policies and procedures.
• Develops and coordinates marketing, recruitment, and other communications for students and their families, staff, faculty, alumni, and the public.

Minimum Qualifications

Goodknowledge of:
-Office support functionsincluding word processing, filing, composing a variety of businessdocuments and reception.
-Researching, compiling,and summarizing data for reports.

Experience:
-Interpreting, applyingand explaining complex information such as regulations, policies orservices.
-Independently solvingproblems/performing liaison activities in a work setting.
-Coordinating activitiesrequiring complex arrangements.

SpecialtyItems

Somepositions at ISU may require one or more of the following:

Some knowledge of:
-Financial recordkeeping.
-Supervisory practices.

Goodknowledge of:
-Legal terminology.
-Investigativeprocedures.

Experience:
-Public Relations.
-Usingdictation/transcription equipment & taking minutes.

Additional Information

ISU minimum for this classification is $19.01/hour, commensuratewith education and experience. To be considered for this opportunity, apply on or before November 22, 2026. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employeeassistanceprogram (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Note:Thank you for your interest in positions at Idaho State University. Once you have applied, the most updated information on the status of your application can be found by logging into your profile and reviewing your status. For answers to additional questions, please review our frequently asked questions.

Posting Number: req2864
Type: Working 12 months per year
Position: Classified Staff
Division: Kasiska Division of Health Sciences

Idaho State University is an Equal Employment Opportunity employer, including Veterans and individuals with disabilities.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact [phone] (TTY/TTD: 711), or [e-mail].

Preference may be given to veterans who qualify under state and federal laws and regulations.

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