Facility Operations & Billing Coordinator

Donohoe Construction Company

Manassas (VA)

On-site

USD 73,000 - 75,000

Full time

6 days ago

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Job summary

Complete Building Services (CBS) seeks a full-time Production Control Coordinator in Manassas, VA to provide essential administrative support for invoicing, CMMS management and project coordination. The role involves preparing progress invoices, tracking reimbursable spending, scheduling technicians, and maintaining documentation.

You will serve as a primary contact for customers and tenants, manage access control, and support PMs with PM activities and reporting.

Qualifications

Minimum five years of experience in office administration, billing/invoicing and scheduling.
Experience tracking reimbursable spend and project documents.
Proficiency with MS Office; Excel for invoicing and reporting.
Experience with NetSuite and CMMS is preferred.

Responsibilities

Prepare, process and submit progress invoices for RWOs and O&M services with supporting documentation.
Track reimbursable spending, monitor RWO budgets and outstanding invoices.
Dispatch technicians and schedule subcontractors; manage CMMS/TMA system.
Serve as primary contact for customer and tenant service requests.
Maintain time sheets, process purchasing, and keep records up to date.
Attend monthly financial review meetings and report invoicing status.