Administrative Assistant

Complete Building Services; Washington (District of Columbia); On-site; USD 42,000 - 56,000; Full time

Job summary

Complete Building Services is seeking a full-time Administrative Assistant to support a large government facility in Washington, DC. The role involves managing service requests, maintaining the CMMS, dispatching technicians, and scheduling subcontractors.

Additional duties include collecting visit reports, time-sheet tracking, product purchasing, coordinating with customers on facility maintenance, and supporting project administration and preventive maintenance scheduling.

Qualifications

• 3+ years' experience in office administration, billing, invoicing and financial tracking.
• Proficiency with Microsoft Office and basic accounting functions.
• Experience with project tracking software.
• Experience with TMA Systems CMMS.
• Candidate must be a high school graduate or equivalent.
• Excellent written and oral English communication skills.

Responsibilities

• Provide administrative support at a large government facility in Washington, DC.
• Manage service requests, dispatch technicians and schedule subcontractors.
• Collect visit reports and maintain records, including time sheets and purchasing records.
• Coordinate with customers and support facility maintenance activities.
• Assist with project administration and scheduling preventive maintenance.

Skills

Office administration

Billing & invoicing

Financial tracking

Microsoft Office

Basic accounting

Project tracking software

CMMS software

Education

High school diploma or equivalent

Tools

TMA Systems CMMS

Job description

About the Role

AAA Complete Building Services (CBS) seeks a full-time Administrative Assistant to provide crucial administrative support at a large government facility in Washington, DC. This role involves managing service requests, maintaining the CMMS, dispatching technicians, scheduling subcontractors, collecting visit reports, and interfacing with customers. Additionally, the Administrative Assistant handles general office tasks such as time-sheet tracking and product purchasing maintaining records as necessary. Responsibilities also include project administration, scheduling preventive maintenance, and coordinating with customers on facility maintenance activities. Shift hours: Monday-Friday 40hrs per week.

You Should Have

• Must be able to pass and maintain government clearance
• Requires 3+ years' experience in office administration, billing, invoicing, and financial tracking
• Must support robust tracking of reimbursable spending accounts
• General understanding of maintenance operations is a plus
• Knowledge of Microsoft Office Suite and basic accounting functions required
• Project tracking software experience
• Proficiency with TMA Systems CMMS
• Candidate must be a high school graduate or equivalent
• Excellent written and oral (English) communication skills

EOE, including disability/veterans

Why You'll Love Working With Us

Complete Building Services (CBS) is a company that is passionate about the operation and maintenance of facilities in the commercial and public sector. CBS is the largest division of The Donohoe Companies, Inc. Washington's oldest real estate company. At CBS, we celebrate our diverse group of talented employees - and it shows. We are proud to say that we have been ranked #3 on the Washington Business Journal's Corporate Diversity Index.