Administrative Assistant

The Donohoe Companies, Inc.; Washington (District of Columbia); On-site; USD 42,000 - 62,000; Full time

Job summary

The Donohoe Companies, Inc. through its Complete Building Services (CBS) division seeks a full-time Administrative Assistant to support a government facility in Washington, DC. You will manage service requests, dispatch technicians, and maintain records while interfacing with customers and subcontractors.

Requirements include 3+ years in office administration, proficiency with Microsoft Office and basic accounting, and the ability to pass government clearance. EOE.

Qualifications

• Pass and maintain government clearance.

Responsibilities

• Provide administrative support at a large government facility in Washington, DC.
• Manage service requests, dispatch technicians, and schedule subcontractors.
• Maintain CMMS, collect visit reports, and interface with customers.
• Handle time-sheet tracking and product purchasing as necessary.
• Assist with project administration and scheduling preventive maintenance.
• Coordinate with customers on facility maintenance activities.

Skills

Government clearance

Office administration

Billing and invoicing

English communication

Microsoft Office

Project tracking

Education

High school diploma

Tools

TMA Systems CMMS

Job description

Overview

Complete Building Services (CBS) is a company that is passionate about the operation and maintenance of facilities in the commercial and public sector. CBS is the largest division of The Donohoe Companies, Inc. Washington's oldest real estate company. At CBS, we celebrate our diverse group of talented employees - and it shows. We are proud to say that we have been ranked #3 on the Washington Business Journal's Corporate Diversity Index.

Responsibilities

AAA Complete Building Services (CBS) seeks a full-time Administrative Assistant to provide crucial administrative support at a large government facility in Washington, DC. This role involves managing service requests, maintaining the CMMS, dispatching technicians, scheduling subcontractors, collecting visit reports, and interfacing with customers. Additionally, the Administrative Assistant handles general office tasks such as time-sheet tracking and product purchasing maintaining records as necessary. Responsibilities also include project administration, scheduling preventive maintenance, and coordinating with customers on facility maintenance activities. Shift hours: Monday-Friday 40hrs per week.

Qualifications

• Must be able to pass and maintain government clearance
• Requires 3+ years' experience in office administration, billing, invoicing, and financial tracking
• Must support robust tracking of reimbursable spending accounts
• General understanding of maintenance operations is a plus
• Knowledge of Microsoft Office Suite and basic accounting functions required
• Project tracking software experience
• Proficiency with TMA Systems CMMS
• Candidate must be a high school graduate or equivalent
• Excellent written and oral (English) communication skills

EOE, including disability/veterans