Healthcare Facilities Project Coordinator

Donohoe Construction Company; Fairfax (VA); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life & disability coverage

401k with match

Tuition reimbursement

Employee discounts

Job summary

Complete Building Services (CBS) is seeking a highly organized Project Coordinator to support facility projects at an Inova clinic. This role coordinates activities, maintains schedules, and ensures timely, compliant project completion in a healthcare setting.

The ideal candidate has strong communication, multitasking, and organizational skills, with a background in construction or healthcare projects. Monday–Friday hours and competitive salary are offered.

Qualifications

• Associate's degree in Business Administration, Construction Management, Engineering, Facilities Management, or a related field.
• Minimum of 2 years of project coordination or administrative experience supporting construction, facilities, engineering, or healthcare projects.
• Experience in healthcare facilities or regulated environments is preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with project management software such as Microsoft Project, Smartsheet, Procore or similar.

Responsibilities

• Coordinate timelines for clinical projects, facility upgrades, equipment installations, or program rollouts; align schedules with clinical staff availability, patient care needs, and regulatory deadlines (e.g., Joint Commission survey windows).
• Serve as point of contact between administration, clinical departments, physicians, vendors, and external agencies; relay updates on project status affecting patient care areas.
• Maintain records tied to regulatory requirements - HIPAA, OSHA, CMS, Joint Commission standards; prepare and file compliance documentation, policies, and audit materials; track certifications and training completions for staff.
• Monitor project budgets against capital equipment purchases, construction costs, or staffing needs; track invoices and purchase orders for medical equipment or facility contractors.
• Identify risks specific to healthcare settings - infection control during construction, equipment downtime affecting patient services, staffing gaps; elevate promptly given patient safety implications.
• Organize meetings with clinical leadership, department heads, quality/safety committees, and vendors; prepare agendas and track action items, especially around accreditation or survey prep.
• Ensure projects meet healthcare-specific standards (life safety codes, infection control requirements, CMS conditions of participation); coordinate inspections and corrective action plans.
• Manage credentialing paperwork, scheduling for contractors working in clinical areas, permits for construction/renovation in occupied healthcare facilities, and coordination with facilities/biomed teams.

Skills

Prioritization

Attention to detail

Communication

Multitasking

Organizational skills

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Project

Smartsheet

Procore

Job description

Complete Building Services (CBS) is seeking a highly organized Project Coordinator to support facility projects at an Inova clinic. This role coordinates activities, maintains schedules, and ensures timely, compliant project completion in a healthcare setting.

The ideal candidate has strong communication, multitasking, and organizational skills, with a background in construction or healthcare projects. Monday–Friday hours and competitive salary are offered.