Production Control Coordinator: Billing & PM Ops (Mon–Fri)

Complete Building Services; Manassas (VA); On-site; USD 70,000 - 77,000; Full time

Job summary

Complete Building Services in Manassas, VA, is seeking a full-time Production Control Coordinator. You will prepare and submit accurate progress invoices for RWOs and O&M, track reimbursable spending, manage CMMS/TMA systems, and coordinate with technicians and subcontractors.

The role also covers access control, documentation, and customer service coordination. The position requires at least five years in office administration, billing, dispatch and financial tracking, with strong Excel and

Qualifications

• Minimum five years of experience in office administration, billing/invoicing, dispatch and financial tracking.
• Demonstrated ability to track reimbursable spending accounts.
• General understanding of maintenance operations preferred.
• Proficiency with Microsoft Office Suite, mid level Excel for processing invoices and project status.
• Previous NetSuite experience preferred.
• Experience with project tracking software.
• Proficiency with TMA Systems CMMS preferred.
• High school diploma or equivalent.

Responsibilities

• Prepare, process and submit progress invoices/billing for RWOs and O&M services with supporting docs.
• Track and reconcile reimbursable spending accounts and monitor budgets.
• Manage service requests, work orders, CMMS/TMA, and dispatch technicians/subcontractors.
• Manage visitor access control per site policies and maintain accurate status.
• Collect and file subcontractor visit reports and supporting docs.
• Serve as primary contact for customer/tenant service requests and coordinate maintenance.
• Schedule and track preventive maintenance and ensure timely completion.
• Support project administration including quotations, approvals and closeout docs.
• Maintain time sheets, purchasing, and general office/records.
• Participate in monthly financial review meetings on invoicing and outstanding items.

Skills

Office administration

Billing / Invoicing

Dispatch

Financial tracking

Excel

NetSuite

CMMS

TMA Systems

Project tracking software

Scheduling

Education

High school diploma or equivalent

Tools

NetSuite

CMMS

TMA Systems CMMS

Job description

Complete Building Services in Manassas, VA, is seeking a full-time Production Control Coordinator. You will prepare and submit accurate progress invoices for RWOs and O&M, track reimbursable spending, manage CMMS/TMA systems, and coordinate with technicians and subcontractors.

The role also covers access control, documentation, and customer service coordination. The position requires at least five years in office administration, billing, dispatch and financial tracking, with strong Excel and