Facility Construction & Contracts Administrator

ABC Supply Co. Inc.; Beloit (WI); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with company match

Employee assistance program

Disability insurance

Life insurance

Flex spending

Paid vacation

Paid sick days

Paid holidays

Job summary

ABC Supply Co. Inc.

is seeking a facilities project professional to define authority and accountability for construction projects, assist branches with facility management, and ensure proper maintenance is performed, documented and approved. Responsibilities include managing construction contracts, reviewing funding, ensuring documentation compliance, handling change orders, and overseeing inspections through E Maint.

Qualifications

• Microsoft, Smartsheet proficiency
• Database experience
• Ability to communicate with many levels of management and within our hierarchy
• Multi-tasking – capable of setting priorities based on urgency
• Must be concise and able to direct internal and external associates with clear direction
• Personable, knowledgeable

Responsibilities

• Construction contracts as assigned
• Reviews internal funding approval and contract submissions for compliance
• Coordinates construction contracts and verifies documentation (subcontractor/supplier listing, certificates of insurance)
• Entry of insurance certificates and monitoring validity through project life
• Distributes documents for signature and follows retention processes
• Deals with contract discrepancies and change orders, routing to contract specialist
• Follow up on project status as needed
• Inspections: review, track, report in E Maint; answer calls and resolve facility issues
• Provide administrative support, guidance and training to associates and field
• Other duties as assigned

Skills

Microsoft Suite

Smartsheet

Database experience

Communication skills

Multi-tasking

Conciseness

Tools

E Maint

Job description

ABC Supply Co. Inc.

is seeking a facilities project professional to define authority and accountability for construction projects, assist branches with facility management, and ensure proper maintenance is performed, documented and approved. Responsibilities include managing construction contracts, reviewing funding, ensuring documentation compliance, handling change orders, and overseeing inspections through E Maint.