Facility Administrator (966)

ABC Supply Co. Inc.; Beloit (WI); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with company match

Employee assistance program

Disability insurance

Life insurance

Flex spending

Paid vacation

Paid sick days

Paid holidays

Job summary

ABC Supply Co. Inc.

is seeking a facilities project professional to define authority and accountability for construction projects, assist branches with facility management, and ensure proper maintenance is performed, documented and approved. Responsibilities include managing construction contracts, reviewing funding, ensuring documentation compliance, handling change orders, and overseeing inspections through E Maint.

Qualifications

• Microsoft, Smartsheet proficiency
• Database experience
• Ability to communicate with many levels of management and within our hierarchy
• Multi-tasking – capable of setting priorities based on urgency
• Must be concise and able to direct internal and external associates with clear direction
• Personable, knowledgeable

Responsibilities

• Construction contracts as assigned
• Reviews internal funding approval and contract submissions for compliance
• Coordinates construction contracts and verifies documentation (subcontractor/supplier listing, certificates of insurance)
• Entry of insurance certificates and monitoring validity through project life
• Distributes documents for signature and follows retention processes
• Deals with contract discrepancies and change orders, routing to contract specialist
• Follow up on project status as needed
• Inspections: review, track, report in E Maint; answer calls and resolve facility issues
• Provide administrative support, guidance and training to associates and field
• Other duties as assigned

Skills

Microsoft Suite

Smartsheet

Database experience

Communication skills

Multi-tasking

Conciseness

Tools

E Maint

Job description

ABC Supply is North America’s largest wholesale distributor of exterior and interior building products.

ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

Overall Responsibility:

Person is responsible for defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of facility construction projects. Person will also be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved.

Essential Duties and Activities:

Construction contracts as assigned

• Participates in and understands projects
• Reviews internal funding approval
• Review contract submission for compliance, works with internal teams on any discrepancies or concerns
• Coordinates construction contracts and verifying documentation (subcontractor/supplier listing, certificates of insurance, etc) requested has been received to ensure contractors meet the terms of the contract prior to the start of the work, follow up where needed
• Entry of insurance certificates for associated contractors, monitor validity through life of project
• Distributes to applicable parties for signature when necessary
• Follow document retention process for contracts and associated documents

Manages contract and legal requirements during construction

• Deals with contract discrepancies, deviations, or updates
• Ensures adequate breakdown of invoicing to meet accounting guidelines, works with internal team and/or contractor as needed
• Submit requests to accounting for payment with approval documents
• Reviews incoming contract change orders for content and any associated documentation, routes to associated contract specialist
• Acquires adequate breakdown and documentation for contract change orders when required
• Follows up on project status when necessary

Inspections

• Review, identify, track, and report on inspections submitted by field in E Maint

• Answering phone calls and assisting with problem resolution on facility issues

• Providing administrative support, guidance and training to fellow associates and field

Other duties as assigned

Personal Traits & Professional Attributes

• Microsoft, Smartsheet proficient

• Database experience

• Ability to communicate with many levels of management and within our hierarchy

• Multi-tasking – capable of setting priorities based on urgency

• Must be concise and able to direct internal and external associates with clear direction

• Personable, knowledgeable

Benefits may include:

• Health, dental, and vision coverage - eligible after 60 days, low out of pocket
• 401(k) with generous company match - eligible after 60 days, immediately vested
• Employer paid employee assistance program
• Employer paid short term and long-term disability
• Employer paid life insurance
• Flex spending
• Paid vacation
• Paid sick days
• Paid holidays

Equal Opportunity Employer / Drug Free Workplace

ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.