Facility Administrator (966)

abcsupply; Beloit (WI); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with company match

Paid vacation

Paid holidays

Paid sick days

Paid short/long-term disability

Life insurance

Job summary

ABC Supply, North America's largest wholesale distributor of exterior and interior building products, seeks a Construction Contracts Manager to define authority, accountability, and reporting structures for facility projects. You will coordinate with branches to ensure proper maintenance, documentation, and approvals throughout project lifecycles.

The role requires contract review, documentation control, and effective communication with multiple management levels.

Qualifications

• Experience with construction contracts and project coordination.
• Ability to review contracts for compliance and manage related documentation.
• Strong communication across multiple management levels.

Responsibilities

• Manage construction contracts and ensure compliance with terms.
• Coordinate with internal teams to resolve discrepancies or concerns.
• Enter and monitor insurance certificates and contractor documentation.
• Review contract change orders and ensure proper documentation and routing.
• Ensure invoicing breakdown aligns with accounting guidelines and approvals.
• Support branches on facility management and track project status.

Skills

Multi-tasking

Communication

Database experience

Office software

Tools

Smartsheet

Microsoft Office

Contract management software

Job description

ABC Supply is North America's largest wholesale distributor of exterior and interior building products.

ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

Overall Responsibility:

Person is responsible for defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of facility construction projects. Person will also be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved.

Essential Duties and Activities:

• Construction contracts as assigned
• Participates in and understands projects
• Reviews internal funding approval
• Review contract submission for compliance, works with internal teams on any discrepancies or concerns
• Coordinates construction contracts and verifying documentation (subcontractor/supplier listing, certificates of insurance, etc) requested has been received to ensure contractors meet the terms of the contract prior to the start of the work, follow up where needed
• Entry of insurance certificates for associated contractors, monitor validity through life of project
• Distributes to applicable parties for signature when necessary
• Follow document retention process for contracts and associated documents
• Manages contract and legal requirements during construction
• Deals with contract discrepancies, deviations, or updates
• Ensures adequate breakdown of invoicing to meet accounting guidelines, works with internal team and/or contractor as needed
• Submit requests to accounting for payment with approval documents
• Reviews incoming contract change orders for content and any associated documentation, routes to associated contract specialist
• Acquires adequate breakdown and documentation for contract change orders when required
• Follows up on project status when necessary

Inspections

• Review, identify, track, and report on inspections submitted by field in E Maint
• Answering phone calls and assisting with problem resolution on facility issues
• Providing administrative support, guidance and training to fellow associates and field

Other duties as assigned

Personal Traits & Professional Attributes

• Microsoft, Smartsheet proficient
• Database experience
• Ability to communicate with many levels of management and within our hierarchy
• Multi-tasking - capable of setting priorities based on urgency
• Must be concise and able to direct internal and external associates with clear direction
• Personable, knowledgeable

Benefits may include:

• Health, dental, and vision coverage - eligible after 60 days, low out of pocket
• 401(k) with generous company match - eligible after 60 days, immediately vested
• Employer paid employee assistance program
• Employer paid short term and long-term disability
• Employer paid life insurance
• Flex spending
• Paid vacation
• Paid sick days
• Paid holidays

Equal Opportunity Employer / Drug Free Workplace

ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.