Facilities Admin Assistant — Front Desk & CMMS Support

CGL Companies; Hawkinsville (GA); On-site; USD 32,000 - 52,000; Full time

Job summary

CGL is a provider of justice facility planning, design, and program management and maintenance solutions. The Administrative Assistant (Facility) supports the Facility Manager and maintenance staff with scheduling, data entry, and invoicing, while representing CGL with professionalism.

This role handles phones, CMMS data entry, onboarding, training support, document organization, and vendor interactions to ensure efficient office operations and timely processing of work orders.

Qualifications

• High School diploma or GED required; associate degree preferred.
• 1 year of administrative assistant experience required.
• 1 year of accounts payable experience preferred.
• Strong written and verbal communication skills.
• Proficient with Microsoft Word, Excel, and Outlook.
• Customer service oriented with professionalism.
• Solid time management and multitasking abilities.

Responsibilities

• Answer phones and relay messages to the maintenance team.
• Use MS Office and CMMS for documents and work orders.
• Operate general office equipment (printers, scanners, copiers).
• Assist onboarding with credential setup for new hires.
• Support safety training and compliance tracking.
• Assist applicants with facility background checks as required.
• Order office supplies and organize files.
• Schedule meetings and manage meeting logistics.
• Communicate effectively with staff and management.
• Input and close CMMS work orders and process invoices.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Accounts Payable

Customer service

Time management

Multitasking

Education

High School Diploma or GED

Associate's Degree

Tools

CMMS

Job description

CGL is a provider of justice facility planning, design, and program management and maintenance solutions. The Administrative Assistant (Facility) supports the Facility Manager and maintenance staff with scheduling, data entry, and invoicing, while representing CGL with professionalism.

This role handles phones, CMMS data entry, onboarding, training support, document organization, and vendor interactions to ensure efficient office operations and timely processing of work orders.