Facility Admin & Scheduling Specialist

CGL; Hawkinsville (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

CGL is seeking an Administrative Assistant (Facility) in Hawkinsville, GA to provide clerical support to the Facility Manager and maintenance staff. You will assist with scheduling, data entry, invoicing, and act as the face of the company for customers and vendors.

The position requires strong communication, meticulous time management, and proficiency with Word, Excel, Outlook, and CMMS. A minimum of one year in an administrative role and knowledge of accounts payable are preferred.

Qualifications

• High School Diploma or GED required.
• Associate's Degree preferred.
• Minimum 1 year of administrative assistant experience.
• Minimum 1 year of Accounts Payable experience preferred.
• Must communicate effectively both orally and in writing.
• Proficient with Microsoft Word, Excel, and Outlook; CMMS experience a plus.

Responsibilities

• Responds to incoming calls and messages; relays to maintenance team.
• Performs word processing and spreadsheet tasks using MS Office and CMMS.
• Operates general office equipment (printers, scanners, copiers).
• Assists Facility Manager with onboarding and credential setup.
• Supports safety training and compliance tracking.
• Assists with background checks for applicants.
• Orders office supplies and maintains filing systems.
• Schedules meetings and handles logistics for appointments.
• Inputs and closes CMMS work orders; processes vendor invoices for payment.

Skills

MS Office

CMMS

Data entry

Scheduling

Accounts payable

Customer service

Notary preferred

Education

High School Diploma or GED

Associate's Degree

Tools

Ultpro

MiHR

Outlook

Job description

CGL is seeking an Administrative Assistant (Facility) in Hawkinsville, GA to provide clerical support to the Facility Manager and maintenance staff. You will assist with scheduling, data entry, invoicing, and act as the face of the company for customers and vendors.

The position requires strong communication, meticulous time management, and proficiency with Word, Excel, Outlook, and CMMS. A minimum of one year in an administrative role and knowledge of accounts payable are preferred.