Facility Admin Specialist: Organized Ops & Data Support

Covanta; Indianapolis (IN); On-site; USD 28,929 - 38,572; Full time

Benefits offered by this job

Medical, Vision, Dental

Job summary

Reworld is seeking an Facility Administrative Assistant in Indianapolis to perform a wide range of administrative duties in a fast‑paced environment. You will support the Facility Management team, gather metrics, process purchases, and handle data in Excel and NetSuite.

The role requires a 2+ year administrative background, strong organizational skills, and excellent communication abilities. A positive, proactive approach will help manage multiple tasks and ensure smooth daily operations at the

Qualifications

• High school diploma or GED required.
• Minimum 2‑year experience in an administrative role.
• Proficient in Microsoft Office, Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.

Responsibilities

• Support the Facility Management team by assisting with administrative functions.
• Gather and provide metrics to the Facility Manager.
• Prepare and scan documents.
• Assist operations in scanning and uploading E‑Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Coding of invoices.
• Print and deliver labels and manifests to drivers.
• Input production data into relevant systems (Excel, NetSuite, Enviroware).
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders on a monthly, quarterly, and semi‑annual basis.
• Support operations team with inventory tracking and reporting.
• Aid with internal and external audits and downstream vendor due diligence.
• Create various production and management reports.
• Perform office duties such as filing, typing, organizing, manual updates, report updates, mail distribution and other clerical tasks.
• Maintains the electronic bulletin board for the Facility.
• HR Administrative tasks, as needed.
• Greet site visitors/guests and manage facility sign‑in sheet.
• Perform other duties as assigned.

Skills

Outlook

Word

PowerPoint

Excel

Organization

Communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Reworld is seeking an Facility Administrative Assistant in Indianapolis to perform a wide range of administrative duties in a fast‑paced environment. You will support the Facility Management team, gather metrics, process purchases, and handle data in Excel and NetSuite.

The role requires a 2+ year administrative background, strong organizational skills, and excellent communication abilities. A positive, proactive approach will help manage multiple tasks and ensure smooth daily operations at the