Facilities Admin & Operations Coordinator

Reworld Waste; Indianapolis (IN); On-site; USD 28,543 - 38,021; Full time

Benefits offered by this job

Medical, prescription drug, vision, &

Dental plans

401(k)

Paid time off

Job summary

Reworld Waste is seeking an organized Facility Administrative Assistant to support the Indianapolis site. You will handle clerical tasks, process purchases, manage data in systems, and assist with audits, while maintaining clear communication with stakeholders.

The role requires a high school diploma or GED and at least 2 years of administrative experience, with strong MS Office skills and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• High school diploma or GED required.
• Minimum 2 years in an administrative role.
• Proficient with MS Office applications (Outlook, Word, PowerPoint, Excel).
• Strong written and verbal communication abilities.
• Highly organized with strong prioritization and multitasking.
• Ability to work in a fast-paced environment and deliver under pressure.
• Collaborate across levels and manage multiple tasks independently.
• Follow detailed oral and written instructions.

Responsibilities

• Support Facility Management with administrative functions.
• Gather metrics and provide to Facility Manager.
• Prepare, scan, and manage documents and E‑Manifesting.
• Process purchases, create procurement orders, and code invoices.
• Print and deliver labels and manifests to drivers.
• Enter production data into Excel, NetSuite, and Enviroware.
• Create and track inbound/outbound orders and reports.
• Assist with audits and vendor due diligence.
• Perform general clerical duties and maintain bulletin board.
• Handle HR tasks, greet visitors, and manage sign-in sheet.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Prioritization

Customer service

Independent initiative

Follow instructions

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Word

PowerPoint

NetSuite

Enviroware

Job description

Reworld Waste is seeking an organized Facility Administrative Assistant to support the Indianapolis site. You will handle clerical tasks, process purchases, manage data in systems, and assist with audits, while maintaining clear communication with stakeholders.

The role requires a high school diploma or GED and at least 2 years of administrative experience, with strong MS Office skills and the ability to manage multiple priorities in a fast-paced setting.