Facility Administrative Assistant

Reworld Waste; Indianapolis (IN); On-site; USD 28,543 - 38,021; Full time

Benefits offered by this job

Medical, prescription drug, vision, &

Dental plans

401(k)

Paid time off

Job summary

Reworld Waste is seeking an organized Facility Administrative Assistant to support the Indianapolis site. You will handle clerical tasks, process purchases, manage data in systems, and assist with audits, while maintaining clear communication with stakeholders.

The role requires a high school diploma or GED and at least 2 years of administrative experience, with strong MS Office skills and the ability to manage multiple priorities in a fast-paced setting.

Qualifications

• High school diploma or GED required.
• Minimum 2 years in an administrative role.
• Proficient with MS Office applications (Outlook, Word, PowerPoint, Excel).
• Strong written and verbal communication abilities.
• Highly organized with strong prioritization and multitasking.
• Ability to work in a fast-paced environment and deliver under pressure.
• Collaborate across levels and manage multiple tasks independently.
• Follow detailed oral and written instructions.

Responsibilities

• Support Facility Management with administrative functions.
• Gather metrics and provide to Facility Manager.
• Prepare, scan, and manage documents and E‑Manifesting.
• Process purchases, create procurement orders, and code invoices.
• Print and deliver labels and manifests to drivers.
• Enter production data into Excel, NetSuite, and Enviroware.
• Create and track inbound/outbound orders and reports.
• Assist with audits and vendor due diligence.
• Perform general clerical duties and maintain bulletin board.
• Handle HR tasks, greet visitors, and manage sign-in sheet.

Skills

Administrative experience

Microsoft Office

Communication skills

Organizational skills

Prioritization

Customer service

Independent initiative

Follow instructions

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Outlook

Word

PowerPoint

NetSuite

Enviroware

Job description

About The Role

The Facility Administrative Assistant will perform administrative duties for the specified location. This is a fast‑paced role that involves numerous tasks requiring advanced organization and prioritization skills.

Primary Responsibilities

• Support the Facility Management team by assisting with administrative functions.
• Gather and provide metrics to the Facility Manager.
• Prepare and scan documents.
• Assist operations in scanning and uploading E‑Manifesting requirements.
• Process department purchases and create purchase and procurement orders.
• Coding of invoices.
• Print and deliver labels and manifests to drivers.
• Input production data into relevant systems (Excel, NetSuite, Enviroware).
• Create and track inbound and outbound orders.
• Track and report information to clients and external stakeholders on a monthly, quarterly, and semi‑annual basis.
• Support operations team with inventory tracking and reporting.
• Aid with internal and external audits and downstream vendor due diligence.
• Create various production and management reports.
• Perform office duties such as filing, typing, organizing, manual updates, report updates, mail distribution and other clerical tasks.
• Maintain the electronic bulletin board for the Facility.
• HR Administrative tasks, as needed.
• Greet site visitors/guests and manage facility sign‑in sheet.
• Perform other duties as assigned.

Required Qualifications

• High school diploma or GED (General Education Degree).
• Minimum 2‑year experience in an administrative role.
• Proficient in Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and prioritization skills.
• Walking, standing, and/or sitting for extended periods of time.
• Provide high level of customer service.
• Use sound judgment and problem‑solve in a fast‑paced environment.
• Collaborate and build effective relationships at all levels of the organization.
• Handle multiple projects, prioritize, meet deadlines and work independently with initiative in a fast‑paced environment.
• Follow detailed oral and written instructions.

Preferred Qualifications

• Experience in waste or recycling industry.

Physical Demands of the Role

• Ability to walk, stand, sit, and climb.
• Ability to lift/carry 50 lbs.

Benefits

In addition to salary, this role is eligible for benefits including medical, prescription drug, vision, and dental plans; a 401(k) plan; paid parental leave; paid time off; and paid holidays. Additional benefit details are available at https://www.reworldwaste.com/careers/benefits.

Pay Transparency

Reworld is committed to paying its staff equitably. The pay range for the primary location of this position is 20.72 – 27.60 USD per hour.

DEI Commitment

Reworld is an Equal Opportunity Employer and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability, veteran status, or any other characteristic protected by law.

All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including contributing to a safe and inclusive workplace.