Facilities & Workplace Excellence Coordinator

NorthMark Strategies LLC; Dallas, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Lunch stipend

Employer-paid Medical

Dental and Vision benefits

Paid parental leave

Employee Assistance Program

Life insurance

Disability and 401(k) match

Optional benefits

Job summary

NorthMark Strategies LLC is seeking a proactive FM Coordinator to support daily facilities operations and project work across our offices. You will coordinate contractors, monitor safety, assist with moves and space changes, and maintain records to ensure a safe, efficient workplace.

The role requires strong communication, organization, and hands-on facilities experience. Occasional after-hours support and up to 25% travel may be needed to support projects and training across locations.

Qualifications

• Minimum three years of facilities, workplace services or related experience.
• Experience with CMMS or FM software.
• General knowledge of HVAC, electrical, plumbing and life safety systems.
• Strong organisational skills with attention to detail.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel.
• Ability to manage competing priorities and work under pressure.
• Proactive attitude and willingness to take ownership of tasks.
• Health and safety regulations knowledge is advantageous.
• Some construction experience preferred.

Responsibilities

• General Facilities Management: coordinate and supervise contractors and service providers to standards and timelines.
• Identify and report maintenance issues, building defects, or safety concerns and follow through to resolution.
• Assist with planning and execution of office moves, desk reconfigurations, and space changes.
• Conduct regular floor walks and inspections to maintain facilities standards.
• Respond to FM helpdesk requests and ad hoc queries from occupants in a timely, professional manner.
• Maintain records of FM activities, contractor visits, and compliance documentation.
• Manage facilities-related inventory including office supplies and equipment.
• Support health and safety compliance activities, including risk assessments and fire safety checks.
• Liaise with building management, landlords, and external vendors as required.
• Support ad-hoc assignments and special projects; occasional out-of-hours support; up to 25% travel for operations, projects and training.
• Project support: provide on-ground support for local office fit-outs and refurbishment projects.
• Coordinate office layout changes and workspace updates; act as point of contact for project queries.
• Track project milestones and timelines; escalate issues when necessary.
• Assist with post-project snagging and quality checks; maintain project files, drawings, warranties, and close-out documentation.

Skills

Facilities management

CMMS/FM software

HVAC knowledge

Organizational skills

Communication skills

MS Office (Outlook Word Excel)

Tools

CMMS/FM software

Job description

NorthMark Strategies LLC is seeking a proactive FM Coordinator to support daily facilities operations and project work across our offices. You will coordinate contractors, monitor safety, assist with moves and space changes, and maintain records to ensure a safe, efficient workplace.

The role requires strong communication, organization, and hands-on facilities experience. Occasional after-hours support and up to 25% travel may be needed to support projects and training across locations.