Facilties Management Coordinator

NorthMark Strategies LLC; Dallas, Northern (TX, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Lunch stipend

Employer-paid Medical

Dental and Vision benefits

Paid parental leave

Employee Assistance Program

Life insurance

Disability and 401(k) match

Optional benefits

Job summary

NorthMark Strategies LLC is seeking a proactive FM Coordinator to support daily facilities operations and project work across our offices. You will coordinate contractors, monitor safety, assist with moves and space changes, and maintain records to ensure a safe, efficient workplace.

The role requires strong communication, organization, and hands-on facilities experience. Occasional after-hours support and up to 25% travel may be needed to support projects and training across locations.

Qualifications

• Minimum three years of facilities, workplace services or related experience.
• Experience with CMMS or FM software.
• General knowledge of HVAC, electrical, plumbing and life safety systems.
• Strong organisational skills with attention to detail.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel.
• Ability to manage competing priorities and work under pressure.
• Proactive attitude and willingness to take ownership of tasks.
• Health and safety regulations knowledge is advantageous.
• Some construction experience preferred.

Responsibilities

• General Facilities Management: coordinate and supervise contractors and service providers to standards and timelines.
• Identify and report maintenance issues, building defects, or safety concerns and follow through to resolution.
• Assist with planning and execution of office moves, desk reconfigurations, and space changes.
• Conduct regular floor walks and inspections to maintain facilities standards.
• Respond to FM helpdesk requests and ad hoc queries from occupants in a timely, professional manner.
• Maintain records of FM activities, contractor visits, and compliance documentation.
• Manage facilities-related inventory including office supplies and equipment.
• Support health and safety compliance activities, including risk assessments and fire safety checks.
• Liaise with building management, landlords, and external vendors as required.
• Support ad-hoc assignments and special projects; occasional out-of-hours support; up to 25% travel for operations, projects and training.
• Project support: provide on-ground support for local office fit-outs and refurbishment projects.
• Coordinate office layout changes and workspace updates; act as point of contact for project queries.
• Track project milestones and timelines; escalate issues when necessary.
• Assist with post-project snagging and quality checks; maintain project files, drawings, warranties, and close-out documentation.

Skills

Facilities management

CMMS/FM software

HVAC knowledge

Organizational skills

Communication skills

MS Office (Outlook Word Excel)

Tools

CMMS/FM software

Job description

The Company NorthMark Strategies is a leading investment firm, combining capital, innovation, and engineering to drive long-term value. From operating complex businesses to backing breakthrough technologies, our mission is to build enduring businesses. Our team combines intelligent risk-taking, operational excellence, exceptional talent, and world-class computing capacity to create shareholder value. Our company offers a dynamic environment where individuals have the freedom to lead companies toward bold achievements by embracing innovation, leveraging technology, and fostering differentiated business strategies. Our values are Integrity, Ability, and Energy, and the company aims to hire individuals who possess those qualities. At NorthMark Strategies, we believe the future isn't something to hope for - it's something to build. We don't just invest, we create. Bringing together strategic insight and technical horsepower to deliver outcomes that endure.

The Position

We are seeking a proactive and enthusiastic FM Coordinator to support the day-to-day operations of our Facilities Management team. This role is responsible for assisting with general FM duties, supporting workplace projects, and helping to maintain a safe, functional, and well-presented workplace. The ideal candidate is organized, a strong communicator, and eager to develop their skills within a fast-paced facilities environment.

Responsibilities

• General Facilities Management Support the coordination and supervision of contractors and service providers, ensuring work is completed to standard and on time
• Proactively identify and report maintenance issues, building defects, or safety concerns, following through to resolution
• Assist with the planning and execution of office moves, desk reconfigurations, and space changes
• Conduct regular floor walks and building inspections to ensure facilities standards are maintained
• Respond to FM helpdesk requests and ad hoc queries from building occupants in a timely and professional manner
• Maintain accurate records of FM activities, contractor visits, and compliance documentation
• Support the management of facilities-related inventory, including office supplies, equipment, and consumables
• Assist with health and safety compliance activities, including risk assessments and fire safety checks
• Liaise with building management, landlords, and external vendors as required
• Support ad-hoc assignments and special projects as directed by the FM team
• Occasional out of hours support
• Up to 25% travel availability for operational support, projects and training
• Portfolio Project Support Provide on-the-ground support for local office fit-outs and refurbishment projects
• Assist with coordinating office layout changes and workspace updates across locations
• Act as a point of contact for project-related queries, liaising between contractors, project managers, and office stakeholders
• Help track project milestones, actions, and timelines, escalating issues where necessary
• Support post-project snagging and quality checks to ensure works are completed to the required standard
• Maintain project files, drawings, warranties and close out documentation

Requirements

• Minimum three years of facilities, workplace services or related experience
• Experience with CMMS or FM software
• General knowledge of HVAC, electrical, plumbing and life safety systems
• Strong organisational skills with a keen eye for detail
• Excellent communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel
• Ability to manage competing priorities and work effectively under pressure
• A proactive, can-do attitude with a willingness to learn and take ownership of tasks
• Knowledge of health and safety regulations and facilities best practice is advantageous
• Some construction experience preferred

It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company’s needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs. Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Benefits & Perks

• Company-Paid Lunch Stipend: Lunch is provided via GrubHub
• Company-Paid Benefits: 100% Employer-Paid Medical in our High Deductible Health Plan, Dental and Vision benefits for employees and their families
• 16 weeks of Paid Parental Leave
• Employee Assistance Program
• Life insurance
• Short-Term Disability and Long-Term Disability 401(k): Company will match 100% of your contributions up to 6%
• Optional Employee-Paid Benefits: Medical insurance in our PPO plan and a variety of other benefits such as Health Savings Accounts (with Company Contribution!), Flexible Spending Accounts, Supplemental Life Insurance, Wellhub and more.
• Time Off: 25 days of Paid Time Off plus 12 company holidays

EQUAL OPPORTUNITY EMPLOYER NORTHMARK STRATEGIES LLC IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER. THE COMPANY'S POLICY IS NOT TO DISCRIMINATE AGAINST ANY APPLICANT OR EMPLOYEE BASED ON RACE, COLOR, RELIGION, NATIONAL ORIGIN, GENDER, AGE, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, MARITAL STATUS, MENTAL OR PHYSICAL DISABILITY, AND GENETIC INFORMATION, OR ANY OTHER BASIS PROTECTED BY APPLICABLE LAW. THE FIRM ALSO PROHIBITS HARASSMENT OF APPLICANTS OR EMPLOYEES BASED ON ANY OF THESE PROTECTED CATEGORIES.

NorthMark Strategies is a leading strategic capital firm, combining capital, innovation, and engineering to drive long-term value. From operating complex businesses to backing breakthrough technologies, our mission is to deploy capital and build enduring businesses. Our team combines intelligent risk-taking, operational excellence, exceptional talent, and world-class computing capacity to create shareholder value. Our company offers a dynamic environment where individuals have the freedom to lead companies toward bold achievements by embracing innovation, leveraging technology, and fostering differentiated business strategies. Our values are Integrity, Ability, and Energy, and the company aims to hire individuals who possess those qualities. At NorthMark Strategies, we believe the future isn't something to hope for, it's something to build. We don't just invest, we create. Bringing together strategic insight and technical horsepower to deliver outcomes that endure.