Facilities & Workplace Projects Coordinator

NorthMark Strategies; Irving (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

NorthMark Strategies is seeking a proactive Facilities Management Coordinator to support the day-to-day FM operations and help maintain a safe, functional, and well-presented workplace.

You will coordinate contractors, manage office moves and space changes, conduct regular inspections, and ensure records, safety checks, and compliance are kept up to date.

This fast-paced role offers occasional after-hours support and up to 25% travel, with opportunities to grow within a dynamic investment firm.

Qualifications

• Minimum three years of facilities, workplace services or related experience.
• Experience with CMMS or FM software.
• Knowledge of HVAC, electrical, plumbing and life safety systems.
• Strong organisational skills with a keen eye for detail.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel.

Responsibilities

• Coordinate and supervise contractors and service providers to standards and deadlines.
• Identify and report maintenance issues and safety concerns.
• Plan and execute office moves, desk reconfigurations, and space changes.
• Conduct regular floor walks and inspections to maintain standards.
• Respond to FM helpdesk requests and ad hoc queries from occupants in a timely manner.
• Maintain records of FM activities, contractor visits and compliance documentation.
• Support facilities-related inventory, including office supplies, equipment, and consumables.
• Assist with health and safety compliance activities, including risk assessments and fire safety checks.
• Liaise with building management, landlords, and external vendors as required.
• Support ad-hoc assignments and special projects as directed by the FM team.
• Occasional out of hours support and up to 25% travel availability.
• Provide on-the-ground support for local office fit-outs and refurbishment projects.
• Assist with coordinating office layout changes and workspace updates across locations.
• Act as a point of contact for project-related queries, liaising between contractors, project managers, and office stakeholders.
• Help track project milestones, actions, and timelines, escalating issues where necessary.
• Support post-project snagging and quality checks to ensure works are completed to the required standard.
• Maintain project files, drawings, warranties and close out documentation.

Skills

Organisational skills

Communication skills

Stakeholder management

Attention to detail

Prioritization

Proactive attitude

Tools

CMMS/FM software

Job description

NorthMark Strategies is seeking a proactive Facilities Management Coordinator to support the day-to-day FM operations and help maintain a safe, functional, and well-presented workplace.

You will coordinate contractors, manage office moves and space changes, conduct regular inspections, and ensure records, safety checks, and compliance are kept up to date.

This fast-paced role offers occasional after-hours support and up to 25% travel, with opportunities to grow within a dynamic investment firm.