Facilities Management Coordinator

NorthMark Strategies; Irving (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

NorthMark Strategies is seeking a proactive Facilities Management Coordinator to support the day-to-day FM operations and help maintain a safe, functional, and well-presented workplace.

You will coordinate contractors, manage office moves and space changes, conduct regular inspections, and ensure records, safety checks, and compliance are kept up to date.

This fast-paced role offers occasional after-hours support and up to 25% travel, with opportunities to grow within a dynamic investment firm.

Qualifications

• Minimum three years of facilities, workplace services or related experience.
• Experience with CMMS or FM software.
• Knowledge of HVAC, electrical, plumbing and life safety systems.
• Strong organisational skills with a keen eye for detail.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel.

Responsibilities

• Coordinate and supervise contractors and service providers to standards and deadlines.
• Identify and report maintenance issues and safety concerns.
• Plan and execute office moves, desk reconfigurations, and space changes.
• Conduct regular floor walks and inspections to maintain standards.
• Respond to FM helpdesk requests and ad hoc queries from occupants in a timely manner.
• Maintain records of FM activities, contractor visits and compliance documentation.
• Support facilities-related inventory, including office supplies, equipment, and consumables.
• Assist with health and safety compliance activities, including risk assessments and fire safety checks.
• Liaise with building management, landlords, and external vendors as required.
• Support ad-hoc assignments and special projects as directed by the FM team.
• Occasional out of hours support and up to 25% travel availability.
• Provide on-the-ground support for local office fit-outs and refurbishment projects.
• Assist with coordinating office layout changes and workspace updates across locations.
• Act as a point of contact for project-related queries, liaising between contractors, project managers, and office stakeholders.
• Help track project milestones, actions, and timelines, escalating issues where necessary.
• Support post-project snagging and quality checks to ensure works are completed to the required standard.
• Maintain project files, drawings, warranties and close out documentation.

Skills

Organisational skills

Communication skills

Stakeholder management

Attention to detail

Prioritization

Proactive attitude

Tools

CMMS/FM software

Job description

NorthMark Strategies is a leading investment firm, combining capital, innovation, and engineering to drive long-term value. From operating complex businesses to backing breakthrough technologies, our mission is to build enduring businesses. Our team combines intelligent risk-taking, operational excellence, exceptional talent, and world-class computing capacity to create shareholder value.

Our company offers a dynamic environment where individuals have the freedom to lead companies toward bold achievements by embracing innovation, leveraging technology, and fostering differentiated business strategies. Our values are Integrity, Ability, and Energy, and the company aims to hire individuals who possess those qualities.

At NorthMark Strategies, we believe the future isn't something to hope for - it's something to build. We don't just invest, we create. Bringing together strategic insight and technical horsepower to deliver outcomes that endure.

The Position

We are seeking a proactive and enthusiastic FM Coordinator to support the day-to-day operations of our Facilities Management team. This role is responsible for assisting with general FM duties, supporting workplace projects, and helping to maintain a safe, functional, and well-presented workplace. The ideal candidate is organized, a strong communicator, and eager to develop their skills within a fast-paced facilities environment.

Responsibilities:

General Facilities Management

• Support the coordination and supervision of contractors and service providers, ensuring work is completed to standard and on time
• Proactively identify and report maintenance issues, building defects, or safety concerns, following through to resolution
• Assist with the planning and execution of office moves, desk reconfigurations, and space changes
• Conduct regular floor walks and building inspections to ensure facilities standards are maintained
• Respond to FM helpdesk requests and ad hoc queries from building occupants in a timely and professional manner
• Maintain accurate records of FM activities, contractor visits, and compliance documentation
• Support the management of facilities-related inventory, including office supplies, equipment, and consumables
• Assist with health and safety compliance activities, including risk assessments and fire safety checks
• Liaise with building management, landlords, and external vendors as required
• Support ad-hoc assignments and special projects as directed by the FM team
• Occasional out of hours support
• Up to 25% travel availability for operational support, projects and training
• Provide on-the-ground support for local office fit-outs and refurbishment projects
• Assist with coordinating office layout changes and workspace updates across locations
• Act as a point of contact for project-related queries, liaising between contractors, project managers, and office stakeholders
• Help track project milestones, actions, and timelines, escalating issues where necessary
• Support post-project snagging and quality checks to ensure works are completed to the required standard
• Maintain project files, drawings, warranties and close out documentation

Requirements:

• Minimum three years of facilities, workplace services or related experience
• Experience with CMMS or FM software
• General knowledge of HVAC, electrical, plumbing and life safety systems
• Strong organisational skills with a keen eye for detail
• Excellent communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels
• Proficiency in Microsoft Office applications including Outlook, Word, and Excel
• Ability to manage competing priorities and work effectively under pressure
• A proactive, can-do attitude with a willingness to learn and take ownership of tasks
• Knowledge of health and safety regulations and facilities best practice is advantageous