Facilities Systems & Assets Specialist

Dominican; San Rafael (CA); Hybrid; USD 36,000 - 47,000; Part time

Job summary

Dominican University of California seeks a part-time Facilities Systems & Assets Coordinator to manage building systems compliance, inspections, and documentation. The role oversees CMMS and asset registries, coordinates with Maintenance, Operations, and Groundskeeping, and reports to the Director of Facilities.

Responsibilities include maintaining accurate records, organizing data in shared drives, and preparing quarterly utility reports while ensuring safety and regulatory compliance across

Qualifications

• High school diploma or GED required.
• Experience with CMMS or work order systems preferred.
• Strong organization and detail orientation.
• Valid California driver’s license and clean driving record.
• Willingness to consent to a background check.

Responsibilities

• Coordinate testing, inspections, maintenance, and repairs for campus systems (fire/life safety, elevators, generators, inverters).
• Administer CMMS; maintain asset registry and preventive maintenance schedules.
• Prepare quarterly utility usage reports for Facilities leadership.
• Maintain building plans, drawings, and asset documents; organize records on shared drive.
• Ensure compliance documentation, permits, and licensing are up to date.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Self-motivation

Safety awareness

Education

High school diploma or GED

Tools

CMMS

Google Workspace

Microsoft Office Suite

Job description

Dominican University of California seeks a part-time Facilities Systems & Assets Coordinator to manage building systems compliance, inspections, and documentation. The role oversees CMMS and asset registries, coordinates with Maintenance, Operations, and Groundskeeping, and reports to the Director of Facilities.

Responsibilities include maintaining accurate records, organizing data in shared drives, and preparing quarterly utility reports while ensuring safety and regulatory compliance across