Facilities Systems & Assets Coordinator

Dominican; San Rafael (CA); On-site; USD 36,000 - 47,000; Part time

Job summary

Dominican University of California seeks a part-time Facilities Systems & Assets Coordinator to manage building systems compliance, inspections, and documentation. The role oversees CMMS and asset registries, coordinates with Maintenance, Operations, and Groundskeeping, and reports to the Director of Facilities.

Responsibilities include maintaining accurate records, organizing data in shared drives, and preparing quarterly utility reports while ensuring safety and regulatory compliance across

Qualifications

• High school diploma or GED required.
• Experience with CMMS or work order systems preferred.
• Strong organization and detail orientation.
• Valid California driver’s license and clean driving record.
• Willingness to consent to a background check.

Responsibilities

• Coordinate testing, inspections, maintenance, and repairs for campus systems (fire/life safety, elevators, generators, inverters).
• Administer CMMS; maintain asset registry and preventive maintenance schedules.
• Prepare quarterly utility usage reports for Facilities leadership.
• Maintain building plans, drawings, and asset documents; organize records on shared drive.
• Ensure compliance documentation, permits, and licensing are up to date.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Self-motivation

Safety awareness

Education

High school diploma or GED

Tools

CMMS

Google Workspace

Microsoft Office Suite

Job description

# Facilities Systems & Assets CoordinatorMain Campus - SAN RAFAEL, CA 94901## OverviewSalary Range$30.00 - $30.00 HourlyPosition TypeStaff - Part Time## DescriptionResponsible for keeping critical campus building systems compliant, inspected, and documented. Reporting to the Director of Facilities, the Facilities Systems & Assets Manager owns compliance tracking, uses Google Workspace, a CMMS, and works closely with the Maintenance, Operations, and Groundskeeping Managers in a collaborative, team-oriented environment supported by strong onboarding and mentorship.This is a part-time role. Duties are scoped to fit 20 hours per week and are listed in priority order.## Qualifications**Essential Duties and Responsibilities:****Building Systems Coordination**1. Coordinate testing, inspections, maintenance, and repairs for the following campus systems:2. Fire and life safety systems (including annual evacuation drill oversight)3. Elevators4. Generators and inverters5. Schedule vendors, track service completion, and ensure compliance requirements are met.**Compliance & Regulatory Support**1. Partner with Facilities leadership to track safety records and compliance documentation for:2. NFPA 70B electrical maintenance program3. Lockout/Tagout (LOTO) program4. Code of Safe Work Practices5. Permits and licensing (elevators, backflow devices, radio licensing)6. AED readiness checks and parts ordering7. CERS (California Environmental Reporting System) in partnership with the Operations Manager8. EPA hazardous waste reporting9. CA SB 1383 compliance oversight— in partnership with the Operations Manager**Building Management Systems (BMS)**1. In partnership with the Assistant Maintenance Manager, monitor building control systems and escalate programming changes to the vendor.**CMMS Administration**1. Administer and maintain accurate information in the Computerized Maintenance Management System (CMMS).2. Build and maintain the asset registry, templates, and preventive maintenance schedules.**Documentation & Recordkeeping**1. Maintain accurate, updated building plans, drawings, and asset documents.2. Keep all compliance, asset, and building records on the department's shared drive in a clear, consistent folder structure so any team member can find what they need without assistance. Records are not to be kept on personal desktops or individual folders.3. Ensure departmental records remain organized and up to date, including retiring or archiving superseded versions.**Utility & Energy Tracking**1. Prepare a single quarterly utility usage report for Facilities leadership.2. Responsible for keeping critical campus building systems compliant, inspected, and documented. Reporting to the Director of Facilities, the Facilities Systems & Assets Manager owns compliance tracking, uses Google Workspace, a CMMS, and works closely with the Maintenance, Operations, and Groundskeeping Managers in a collaborative, team-oriented environment supported by strong onboarding and mentorship.3. This is a part-time role. Duties are scoped to fit 20 hours per week and are listed in priority order.**Required Qualifications:**To perform this job successfully, an individual must be able to perform each essential duty and responsibility. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* High school diploma OR General Education Degree (GED) equivalent* Knowledgeable with Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.* Highly organized with strong attention to detail and follow-through.* Clear and professional written and verbal communication skills.* Self-motivated with a willingness to learn and take ownership.* Ability to lift up to 50 lbs. and work in varied environments.* Understand the importance of workplace safety and always work and operate equipment and tools in a safe manner.* Valid California driver’s license and satisfactory driving record required and must be maintained.* Must be willing to consent to a background check.**Preferred Qualifications (Not Required)*** Coursework or experience in facilities, construction, engineering, HVAC, or electrical systems.* Experience with CMMS or work order systems.* Familiarity with building systems (HVAC, fire/life safety, BMS).* Interest in sustainability or energy management.**Additional Position Information:*** Open until filled* Must be willing to consent to a background check*About the University**Dominican University of California is committed to academic excellence, social justice, and community engagement. The University values diversity, equity, and inclusion and encourages applications from candidates who share these commitments.**Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a 1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.**Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.**Dominican University of California participates in E-Verify, an online system used to verify the employment eligibility of all new hires in accordance with federal law.*