Facilities Support Specialist

The Reynolds and Reynolds Company; United States; Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Professional development and training

Promotion from within

Associate discounts for cell phones,…

Job summary

Reynolds and Reynolds Company is seeking a Facilities Support Specialist to provide administrative and operational support to the Facilities department on a hybrid schedule. You will assist with day-to-day facilities activities, coordinate deliveries, process requests and invoices, and maintain records, ensuring accuracy and efficiency.

The role involves collaboration with employees, vendors, and other departments, following established processes, and upholding a safe, well-organized workplace

Qualifications

• Bachelor’s degree or five years of relevant administrative experience.
• Proficiency in Microsoft Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to occasionally lift or move packages or materials up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.
• Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.

Responsibilities

• Provide administrative and operational support to the Facilities department.
• Assist with day-to-day facilities activities, including administrative tasks, receptionist and mailroom support.
• Process requests and invoices, coordinate deliveries, and maintain records.
• Support the overall needs of the department and collaborate with employees, vendors, and other departments.
• Ensure facilities-related activities are completed accurately, efficiently, and per established procedures.

Skills

Microsoft Word

Microsoft Excel

Organization

Time management

Multitasking

Attention to detail

Lifting 50 pounds

General office equipment

Education

Bachelor’s degree or 5 years of relevant administrative experience

Tools

Office equipment

Job description

The Facilities Support Specialist provides administrative and operational support to the Facilities department. This position assists with day-to-day facilities activities, including administrative tasks, receptionist and mailroom support, processing requests and invoices, coordinating deliveries, maintaining records, and supporting the overall needs of the department. In this position you will have the opportunity to work with employees, vendors, and other departments to help ensure facilities-related activities are completed accurately, efficiently, and in accordance with established processes and procedures.

Requirements

• Bachelor’s degree or five years of relevant administrative experience.
• Proficiency in Microsoft Word and Excel and general standard office equipment.
• Strong organizational, time-management, multitasking, prioritization and attention-to-detail skills.
• Ability to occasionally lift or move packages or materials up to 50 pounds.
• Capable to work independently and collaboratively while following established processes and procedures.
• Ability to perform routine office and mailroom activities, including sitting, standing, walking, bending and reaching.

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

• Medical, dental, vision, life insurance, and a health savings account
• 401(k) with up to 6% matching
• Paid vacation, sick days, and holidays
• Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.

Company Perks, Including

• Professional development and training
• Promotion from within
• Associate discounts for cell phones, cars, computers, entertainment, and much more

Facility Amenities, Including

• An onsite dining facility offering complimentary breakfast and lunch
• A fitness center
• An onsite medical center
• A wide variety of sports and social leagues to participate in after work, along with volunteering initiatives through our Associate Foundation

Reynolds and Reynolds promotes a healthy lifestyle by providing a non‑smoking environment. Reynolds and Reynolds is an equal opportunity employer.