Facilities Specialist - Office Operations & Vendor Support

aresmgmt; New York (NY); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical/Dental/Vision benefits

401(k) with company match

Flexible Spending Accounts (FSA)

Commuter Benefits

Job summary

Ares Management is seeking a Facilities Coordinator to support the New York office and regional needs. You will handle space planning, supply management, and vendor coordination to keep offices running smoothly.

The role requires 5+ years in a corporate services environment, strong communication, and proficiency in office systems. Typically 7am–4pm with occasional after-hours work on-site for vendor projects.

Qualifications

• 5+ years in a corporate services environment/role.
• Knowledge of commercial buildings and general office maintenance.
• Vendor management with external and building vendors.
• Presentation printing and binding experience.
• Inventory management and mail room operations.
• Experience liaising with clients, vendors and authorities.
• Emergency Action Plan (CPR/AED) and first aid.

Responsibilities

• Monitor Facilities Inbox and respond promptly with strong customer service.
• Conduct daily facilities walks to identify repair and supply needs.
• Coordinate with building management on operational issues (temp, restrooms, lighting).
• Manage vendor relationships and process invoices, quotes, and service scheduling.
• Oversee daily print/binding requests and keep office areas stocked and clean.
• Coordinate new hire desk setups and badge activation in security systems.
• Maintain seating maps and visitor desk reservations across floors.
• Handle sensitive documents with confidentiality and ensure proper closeout of requests.

Skills

Vendor management

Space planning

Office Spaces

Presentation printing/binding

Inventory management

Ticketing systems

Emergency Action Plan

Customer service

Education

College degree preferred but not required

Tools

OfficeSpaces

Job description

Ares Management is seeking a Facilities Coordinator to support the New York office and regional needs. You will handle space planning, supply management, and vendor coordination to keep offices running smoothly.

The role requires 5+ years in a corporate services environment, strong communication, and proficiency in office systems. Typically 7am–4pm with occasional after-hours work on-site for vendor projects.