Facilities Specialist II, Bay Area

Sutter Health; Emeryville (CA); On-site; USD 61,000 - 92,000; Full time

Benefits offered by this job

Yes

Job summary

Sutter Health is seeking a Facilities Specialist II in Emeryville to provide hands-on, onsite facilities and workplace operations support at the 2000 Powell St location. You will work with leaders, employees, and vendors to maintain a professional, safe, and executive-ready environment.

Responsibilities include coordinating daily building services, handling MAC moves, reservations, and ensuring spaces meet operational standards. Strong communication and organizational skills are essential.

Qualifications

• Bachelor’s degree or equivalent experience.
• 2 years of recent relevant facilities or operations experience.
• Strong communication and interpersonal skills are essential.
• Proficient in MS Office, especially Excel for data and reporting.

Responsibilities

• Coordinate daily building services including maintenance, HVAC, plumbing, electrical, and janitorial.
• Support desk and workspace reservations via Microsoft Places; assist with inquiries and issues.
• Manage Moves, Adds and Changes (MAC) activities and workspace setups.
• Coordinate vendors, obtain quotes, support purchase orders and invoices, track requests.
• Ensure conference and meeting rooms are ready and spaces are safe and professional.

Skills

Organizational skills

Communication skills

Confidentiality

Vendor management

Microsoft Office suite

Excel

Project management

Presentation skills

Attention to detail

Education

Bachelor’s degree

Tools

MS Word

MS Outlook

MS PowerPoint

MS Visio

Adobe products

Excel

Job description

We are so glad you are interested in joining Sutter Health!

Organization:

SHSO-Sutter Health System Office-Bay

Position Overview:

Facilities Specialist II – Emeryville

The Facilities Specialist II provides hands‑on onsite operational support for the Emeryville Admin Hub, with primary responsibility for daily facilities and workplace operations at 2000 Powell St. As a primary work location for executive staff, this position requires a high level of professionalism, discretion, responsiveness, collaboration, and attention to detail. The Specialist works closely with leaders, employees, vendors, and Facilities partners to maintain a polished, highly functional, and welcoming workplace.

Key responsibilities include:

Coordinate daily building services, including maintenance, HVAC, plumbing, electrical, janitorial, security, signage, furniture, and equipment needs.
Conduct routine facility walkthroughs and promptly address maintenance, safety, appearance, and workplace-readiness concerns.
Support desk and workspace reservations through Microsoft Places, assisting employees with reservation questions and resolving day-to-day workspace issues.
Use Microsoft Teams for communication and document management, maintaining organized Facilities procedures, vendor information, operational documents, and team resources.
Manage small MAC (Moves, Adds and Changes) activities, including employee moves, workstation changes, furniture adjustments, equipment coordination, and workspace setups.
Coordinate vendors, obtain quotes, support purchase orders and invoices, track service requests, and follow work through completion.
Support conference and meeting room readiness, furniture configurations, and general workspace setups.
Provide a high level of professional and responsive service to executive staff, anticipating workplace needs and partnering across teams to resolve issues efficiently.
Build collaborative relationships with employees, leaders, property management, vendors, security, IT, and other operational partners.
Help ensure 2000 Powell St. consistently reflects a professional, organized, safe, and executive-ready workplace environment.

Job Description:

Education:

Equivalent experience will be accepted in lieu of the required degree or diploma.

• Bachelor’s

Typical Experience:

• 2 years recent relevant experience

Skills and Knowledge:

• Organizational skills and the ability to work well under pressure with little or no supervision in a team setting.
• Ability to demonstrate judgment, attention to process and detail; confidentiality, tact, and ability to deal with sensitive issues in a timely manner.
• Communication skills, oral, electronic and written.
• Client relationship management skills. collaborative working style and ability to develop/sustain productive work relationships with key stakeholders across all areas and levels of the organization as well as external consultants.
• Computer proficient, including working knowledge in using Microsoft Word, Outlook, Power Point, Visio, and Adobe products. Expert knowledge in Excel with the use of pivot tables, VLOOKUP functions, and SUMIF functions.
• Knowledge of general Project Management Book of Knowledge, project management methodologies and/or Sutter Health’s project methodology and project management methodology.
• Ability to manage complex projects (ie. number of resources, functional areas, time requirements, and the organizational experience of the subject).
• Ability to develop, create and deliver presentations to all levels within the organization.
• Demonstrated ability to interact with all levels of staff and management, and ability to set priorities and manage multiple demands effectively.
• Demonstrated ability to continuously learn and improve understanding of project methodology and tools.
• Great vendor management skills
• Excellent independent decision‑making skills and obsessive attention to detail
• Excellent customer service skills
• Can‑do attitude and the ability to solve a wide variety of problems creatively and quickly.
• Ability to plan and manage work without direct supervision.
• Proficient in MS Office suite and possess strong written, verbal and people skills

Job Shift:

Days

Schedule:

Full Time

Shift Hours:

8

Days of the Week:

Monday - Friday

Weekend Requirements:

None

Benefits:

Yes

Unions:

No

Position Status:

Non‑Exempt

Weekly Hours:

40

Employee Status:

Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $44.34 to $66.51 / hour

The posted pay range is based on the position’s primary work location. Candidates who reside and work outside of that location may be subject to a different pay range based on their work location. Candidate starting salaries consider multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health’s comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.