Facilities Coordinator III

Sutter Health; San Jose (CA); On-site; USD 63,000 - 89,000; Full time

Job summary

Sutter Health is seeking an administrative support professional to assist the Palo Alto-based facilities team. You will handle confidential information, coordinate work orders, manage access badges, and maintain databases to support daily operations for the Facilities division.

You will serve as the first point of contact for internal and external customers, ensuring PHI privacy and building relationships. You may supervise contractors and coordinate scheduling to keep projects on track.

Qualifications

• HS Diploma or GED required.
• Minimum 2 years of relevant experience.
• Knowledge of facilities maintenance and project management.

Responsibilities

• Provide complex administrative support to facility operations and handling confidential information.
• Coordinate work orders, security badge and access assignments, and database management.
• Provide daily office operations support and scheduling within the Facilities division.
• Assist with budgeting/accounting system coordination and maintaining office records.
• May oversee outside contractors and coordinate project activities.

Skills

Facilities operations

Project management

Microsoft Project

ADA compliance

PHI privacy

Communication skills

Problem solving

Teamwork

Data entry

Education

HS Diploma or GED

Tools

Microsoft Project

Job description

We are so glad you are interested in joining Sutter Health!

Organization

PAMF-Palo Alto Medical Foundation SCD

Position Overview

Provides complex administrative support to facility operations, exercising considerable discretion and independent judgment in handling confidential and sensitive information. Coordinates various programs under the California Unruh Civil Rights Act and other laws addressing the rights of people with disabilities. Serves as the first point of contact for internal and external customers seeking facilities support and information. Provides administrative support to the Facilities organization, manage office functions including: work order coordination, security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff. May oversee outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.

Education

HS Diploma or General Education Diploma (GED)

Typical Experience

2 years recent relevant experience.

Skills And Knowledge

• Knowledge of facilities, maintenance operations and project management.
• Knowledge of institutional maintenance operations and projects.
• Knowledge of specialized computer preventive maintenance systems and Microsoft Project desirable.
• Knowledge of ADA, specifically Title III (as it relates to patients and visitors), California Unruh Civil Rights Act and other laws addressing the rights of people with disabilities, such has Section 504 of the Rehabilitation Act, 29 USC 794.
• Written/verbal interpersonal communication and problem solving skills.
• Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
• Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
• Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
• Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.
• Ensure the privacy of each patient’s Protected Health Information (PHI).
• Build collaborative relationships with peers and other staff members to achieve departmental and corporate objectives.

Job Shift

Days

Schedule

Full Time

Shift Hours

8

Days Of The Week

Monday - Friday

Weekend Requirements

None

Benefits

Yes

Unions

No

Position Status

Non-Exempt

Weekly Hours

40

Employee Status

Regular

Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.

Pay Range is $45.93 to $64.29 / hour

The posted pay range is based on the position's primary work location. Candidates who reside and work outside of that location may be subject to a different pay range based on their work location. Candidate starting salaries consider multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health’s comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.