Facilities & Space Planning Program Coordinator

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 80,000; Full time

Job summary

Massachusetts Institute of Technology (MIT) Sloan Facilities & Space Planning seeks a Program Coordinator to manage databases tracking space allocation, usage, and building maintenance trends. You will monitor public spaces, initiate repairs, and support financial budgeting processes.

The role includes planning office moves and overseeing security access. Collaboration with diverse stakeholders is essential to maintain a high-quality environment.

Qualifications

• Bachelor’s degree or equivalent experience
• At least 2 years administrative and/or project/program management experience
• Understanding of facilities; ability to read architectural and engineering drawings
• Strong data tracking and management system skills
• Solid understanding of accounting practices including purchasing, accounts payable and accounts receivable
• Strong computing skills and ability to learn new software quickly
• Ability to work under deadlines with attention to detail and multi-tasking
• Strong interpersonal and project management skills
• Ability to work outside traditional hours for events and moves
• Experience collaborating with diverse stakeholders and fostering teamwork

Responsibilities

• Manage databases and information systems to track space allocation and usage
• Analyze building maintenance issues and trends in MIT Sloan facilities
• Monitor MIT Sloan's public spaces daily to identify problems and initiate repairs
• Assist with FSP's financial accounting and regular budget processes
• Plan and carry out office moves at MIT Sloan
• Manage MIT Sloan’s office security (keys, alarm, door codes, access)
• Contribute strategic insights to FSP management on issues as they arise

Skills

Project management

Data tracking

Interpersonal communication

Attention to detail

Organizational skills

Education

Bachelor's degree

Job description

Massachusetts Institute of Technology (MIT) Sloan Facilities & Space Planning seeks a Program Coordinator to manage databases tracking space allocation, usage, and building maintenance trends. You will monitor public spaces, initiate repairs, and support financial budgeting processes.

The role includes planning office moves and overseeing security access. Collaboration with diverse stakeholders is essential to maintain a high-quality environment.