Program Coordinator, Facilities & Space Planning

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 80,000; Full time

Job summary

Massachusetts Institute of Technology (MIT) Sloan Facilities & Space Planning seeks a Program Coordinator to manage databases tracking space allocation, usage, and building maintenance trends. You will monitor public spaces, initiate repairs, and support financial budgeting processes.

The role includes planning office moves and overseeing security access. Collaboration with diverse stakeholders is essential to maintain a high-quality environment.

Qualifications

• Bachelor’s degree or equivalent experience
• At least 2 years administrative and/or project/program management experience
• Understanding of facilities; ability to read architectural and engineering drawings
• Strong data tracking and management system skills
• Solid understanding of accounting practices including purchasing, accounts payable and accounts receivable
• Strong computing skills and ability to learn new software quickly
• Ability to work under deadlines with attention to detail and multi-tasking
• Strong interpersonal and project management skills
• Ability to work outside traditional hours for events and moves
• Experience collaborating with diverse stakeholders and fostering teamwork

Responsibilities

• Manage databases and information systems to track space allocation and usage
• Analyze building maintenance issues and trends in MIT Sloan facilities
• Monitor MIT Sloan's public spaces daily to identify problems and initiate repairs
• Assist with FSP's financial accounting and regular budget processes
• Plan and carry out office moves at MIT Sloan
• Manage MIT Sloan’s office security (keys, alarm, door codes, access)
• Contribute strategic insights to FSP management on issues as they arise

Skills

Project management

Data tracking

Interpersonal communication

Attention to detail

Organizational skills

Education

Bachelor's degree

Job description

Posting Description

PROGRAM COORDINATOR, FACILITIES & SPACE PLANNING, MIT Sloan Facilities & Space Planning , manage databases and information systems to track space allocation and usage and to analyze building maintenance issues and trends in MIT Sloan School facilities; monitor MIT Sloan's public spaces on a daily basis to identify problems, prioritize them, and initiate repair requests, understanding the wider building context and the goal of maintaining a high level of quality in the physical environment; assist with FSP's financial accounting and regular budget processes; plan and carry out office moves at MIT Sloan; manage MIT Sloan’s office security with regard to keys, alarm and door codes, and security access. May contribute insight and apply expertise to FSP management on strategic issues.

The full job description is available at https://web.mit.edu/sloan-hr/jobs/FSPCoordinator.pdf

Job Requirements

• REQUIRED : Bachelor’s degree (or equivalent experience)
• minimum two years administrative and/or project/program management experience
• understanding of facilities, including building systems and ability to read architectural and engineering drawings
• strong technical skills for data tracking and management systems
• solid understanding of accounting practices and procedures including purchasing, accounts payable and accounts receivable
• strong computing skills and ability to learn new software quickly
• work well under pressure of deadlines, with excellent attention to detail and follow-through, ability to balance multiple tasks simultaneously and have a strong sense of organizational process
• strong interpersonal communication and project management skills are a must
• ability to work outside traditional working hours on occasions, particularly in relation to coordination of departmental events and moves
• demonstrated ability to work with diverse stakeholders and contribute to an environment that fosters teamwork and accountability

11/2/2026