Senior Program Assistant, Sustainability Initiative(Remote)

Senior Program Assistant, Sustainability Initiative; Cambridge (MA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

MIT Sloan Sustainability Initiative is seeking a Senior Program Assistant to support the certificate program, events, and research projects. You will coordinate course logistics, manage guest lecturer engagements, and assist with onboarding for researchers and payroll setup.

The role includes procurement, vendor setup, and adherence to MIT finance policies, along with calendar management, travel coordination, and stakeholder data maintenance.

Qualifications

• High school diploma or equivalent; a minimum of five years of administrative, office, or related experience with progressively responsible administrative or program support experience.
• Ability to work in-person at MIT Sloan (remote work options available).
• Strong organizational skills managing multiple competing priorities simultaneously.
• Excellent interpersonal, problem-solving, and collaboration skills with meticulous attention to detail.

Responsibilities

• Certificate Program Coordination & Course Support: day-to-day administration, student engagement, course logistics, guest lecturer coordination, and S-Lab project matching.
• Event Management: full lifecycle planning for speaker series, Advisory Board meetings, Certificate Graduation, and stakeholder engagement events.
• Research Project Coordination & Researcher Onboarding: liaison for two research projects, onboarding/offboarding, payroll setup, and financial management.
• Accounting: procurement processing, vendor setup, payment processing, expense reconciliation, and MIT finance policy administration.
• General Administrative Support: calendar management, travel coordination, supplies purchasing, office operations, and stakeholder database management.

Skills

Organizational skills

Communication

Collaborative skills

Problem-solving

Attention to detail

Education

Bachelor’s degree

Tools

Salesforce

Canvas

Content management systems

SAP

Adaptive

Coupa

Job description

MIT Sloan Sustainability Initiative is seeking a Senior Program Assistant to support the certificate program, events, and research projects. You will coordinate course logistics, manage guest lecturer engagements, and assist with onboarding for researchers and payroll setup.

The role includes procurement, vendor setup, and adherence to MIT finance policies, along with calendar management, travel coordination, and stakeholder data maintenance.