Facilities & Space Coordinator – Renovations & AV Support

UCLA Health; Los Angeles (CA); On-site; USD 51,000 - 77,000; Full time

Job summary

UCLA Health is seeking a Facilities Management Specialist 2 to coordinate space projects for the Department of Medicine, overseeing office and lab renovations while ensuring policy compliance. You will manage data input for the UCLA Space Inventory database and offer AV, administrative, and training support to staff and faculty.

Under CAO direction, you’ll collaborate with multiple units, handling confidential information and adapting to changing priorities while maintaining accurate records in

Qualifications

• Ability to work in a team with faculty, staff and admins.
• Diplomacy and effective communication with all levels.
• Ability to handle confidential information with discretion.
• Independent task execution amid fluctuating workloads.
• Organize multiple projects and meet deadlines.
• Proficient in Word, Excel and Outlook.
• Maintain accurate online records and alpha-numeric files.

Responsibilities

• Oversee and manage space projects per policies.
• Coordinate office and lab renovations and relocations.
• Input and manage data in UCLA Space Inventory database.
• Provide AV, administrative, and training support to staff.

Skills

Teamwork

Diplomatic communication

Confidential information handling

Multitasking under pressure

Project organization

Word, Excel, Outlook

Data entry and records

Tools

BruinBuy

Space Inventory DB

PC/MC OS

Job description

UCLA Health is seeking a Facilities Management Specialist 2 to coordinate space projects for the Department of Medicine, overseeing office and lab renovations while ensuring policy compliance. You will manage data input for the UCLA Space Inventory database and offer AV, administrative, and training support to staff and faculty.

Under CAO direction, you’ll collaborate with multiple units, handling confidential information and adapting to changing priorities while maintaining accurate records in