Facilities Managment Specialist 2

University of California - Los Angeles Health; Los Angeles (CA); In loco; USD 51.000 - 77.000; Tempo pieno

Descrizione del lavoro

The UCLA Health Department of Medicine seeks a Facilities Management Specialist 2 to lead space projects, oversee office and lab renovations, and manage data in the UCLA Space Inventory system. You will coordinate moves, support AV and administrative tasks, and partner with campus groups to ensure policy compliance.

You will work under the CAO and Director of Facilities & Strategic Projects, handling multiple projects with fluctuating priorities, while delivering precise documentation and timely

Competenze

• Teamwork with faculty, staff and administrators.
• Diplomatic interpersonal communication at all levels.
• Judgment handling confidential information.
• Independent task management under fluctuating workloads.
• Organizing multiple projects to meet deadlines.
• Proficiency in Word, Excel and Outlook.
• Maintain online bookkeeping records.
• Capable of working with interruptions.

Mansioni

• Oversee, lead and manage space projects for the Department of Medicine.
• Coordinate office and lab renovations and relocations.
• Manage data input into the UCLA Space Inventory database.
• Provide AV, administrative and training support to department staff and faculty.

Conoscenze

Teamwork

Interpersonal skills

Judgment

Multitasking

Organization

Office software

Record-keeping

Handling interruptions

Strumenti

BruinBuy

Travel Express/Concur

University systems

Descrizione del lavoro

Description

Under the direction of
the CAO and Director of Facilities & Strategic Projects, the Facilities Management
Specialist 2 will serve as a Space and Facility Coordinator for the Department
of Medicine. In this role, you will oversee, lead, and manage space projects
according to Departmental and University policies and procedures. You will be
responsible for the coordination of office and lab renovations and relocations,
and the management of data input into the UCLA Space Inventory database (used
by Facilities Management and Capital Programs for building renovation, by other
campus groups for space management and data reporting, and for compliance with
UCOP annual analysis of space usage). You will also provide AV, administrative,
and training support to department staff and faculty, including various special
projects as needed.

Hourly salary range: $36.70 - $55.62

Qualifications

Required:

• Skill
  in working as part of a team composed of faculty, staff and administrators.
• Interpersonal
  skills to communicate diplomatically and effectively with all levels of
  faculty, staff and non-University entities.
• Ability
  to use judgment when dealing with confidential information.
• Skill
  in performing a variety of tasks independently with minimal direction in a
  timely matter under conditions of fluctuating workloads, competing
  requirements, and changing deadlines and priorities.
• Skill
  in organizing multiple projects and prioritizing workload in order to meet
  deadlines in light of changing and/or heavy workload and competing
  requirements.
• Demonstrated
  knowledge in working with Word, Excel, and Outlook; PC and MC operating
  systems.
• Skill
  in organizing and maintaining up to date, accurate bookkeeping records on-line
  and maintaining alpha-numeric files.
• Skill
  in performing with frequent interruptions and/or distractions.

Preferred:

• Working
  knowledge of the University space and equipment inventory system/database,
  policies and procedures.
• Knowledge
  of University policies, procedures and forms: including accounting, travel and
  entertainment reimbursements, purchasing and material management, ordering
  office and lab supplies, familiarity with standard University vendors and their
  products, facilities maintenance and preparing service request forms.
• Work
  experience in working with various offices (DGIT, CTS, Facilities, Accounts
  Payable, Purchasing) and non-University entities/vendors.
• Skill
  in using BruinBuy, Travel Express/Concur, and other University
  systems/applications.