Facilities Management Specialist 2

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 51,000 - 77,000; Full time

Job summary

University of California, Los Angeles Health seeks a Facilities Management Specialist 2 to oversee space projects for the Department of Medicine, coordinating renovations and relocations in line with university policies. You will manage data input into the UCLA Space Inventory database and provide AV, administrative, and training support to staff and faculty.

Under the CAO and Director of Facilities & Strategic Projects, you will collaborate with various offices, ensuring compliance and

Qualifications

• Teamwork with faculty, staff and administrators
• Strong interpersonal communication with all levels
• Ability to handle confidential information with discretion
• Ability to perform tasks independently under fluctuating workloads
• Organize multiple projects and meet deadlines
• Proficiency in Word, Excel, and Outlook
• Experience with PC and MC operating systems
• Maintain up-to-date, accurate online records

Responsibilities

• Coordinate office and lab renovations and relocations
• Oversee data input into the UCLA Space Inventory database
• Provide AV, administrative, and training support to department staff and faculty

Skills

Teamwork

Interpersonal skills

Confidentiality

Multitasking

Project organization

Word

Excel

Outlook

PC/MC OS

Job description

Description

Under the direction ofthe CAO and Director of Facilities & Strategic Projects, the Facilities ManagementSpecialist 2 will serve as a Space and Facility Coordinator for the Departmentof Medicine. In this role, you will oversee, lead, and manage space projectsaccording to Departmental and University policies and procedures. You will beresponsible for the coordination of office and lab renovations and relocations,and the management of data input into the UCLA Space Inventory database (usedby Facilities Management and Capital Programs for building renovation, by othercampus groups for space management and data reporting, and for compliance withUCOP annual analysis of space usage). You will also provide AV, administrative,and training support to department staff and faculty, including various specialprojects as needed.

Hourlysalary range: $36.70 - $55.62

Qualifications

Required

• Skillin working as part of a team composed of faculty, staff and administrators.
• Interpersonalskills to communicate diplomatically and effectively with all levels offaculty, staff and non-University entities.
• Abilityto use judgment when dealing with confidential information.
• Skillin performing a variety of tasks independently with minimal direction in atimely matter under conditions of fluctuating workloads, competingrequirements, and changing deadlines and priorities.
• Skillin organizing multiple projects and prioritizing workload in order to meetdeadlines in light of changing and/or heavy workload and competingrequirements.
• Demonstratedknowledge in working with Word, Excel, and Outlook; PC and MC operatingsystems.
• Skillin organizing and maintaining up to date, accurate bookkeeping records on-lineand maintaining alpha-numeric files.
• Skillin performing with frequent interruptions and/or distractions.

Preferred

• Workingknowledge of the University space and equipment inventory system/database,policies and procedures.
• Knowledgeof University policies, procedures and forms: including accounting, travel andentertainment reimbursements, purchasing and material management, orderingoffice and lab supplies, familiarity with standard University vendors and theirproducts, facilities maintenance and preparing service request forms.
• Workexperience in working with various offices (DGIT, CTS, Facilities, AccountsPayable, Purchasing) and non-University entities/vendors.
• Skillin using BruinBuy, Travel Express/Concur, and other Universitysystems/applications.