Facilities Scheduling Coordinator

SupportFinity™; North Carolina; Hybrid; USD 59,829 - 104,550; Full time

Benefits offered by this job

Comprehensive medical and dental benefits

Generous retirement benefits

Professional development opportunities

Job summary

Duke University is seeking a Facilities Scheduling Coordinator to join their collaborative team in Durham, North Carolina. This position plays a crucial role in ensuring the efficient scheduling of classrooms and academic spaces. Candidates should have a Bachelor's degree and relevant experience in scheduling or database management.

The role involves extensive collaboration with faculty and staff, strong data management skills, and serves the university's academic mission effectively.

Qualifications

• Bachelor’s degree is generally required.
• One year of experience working with student information systems or academic scheduling software.
• Excellent organizational and communication skills.

Responsibilities

• Manage classroom assignments across six Duke schools and colleges.
• Coordinate class scheduling processes throughout the academic year.
• Optimize room utilization by identifying low­-enrollment courses.

Skills

Data management

Communication skills

Organizational skills

Education

Bachelor's degree

Tools

PeopleSoft Campus Solutions

25Live Pro

CourseLeaf

Job description

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You.

The Office of the University Registrar is looking for a Facilities Scheduling Coordinator to join our collaborative, service‑focused team. In this role, you will help ensure that Duke’s classrooms and academic spaces are scheduled efficiently, accurately, and in ways that meaningfully support teaching and learning. You’ll work closely with academic departments, instructors, and campus partners to manage semester classroom assignments, maintain the integrity of classroom data, and support the tools the university relies on for academic scheduling. If you enjoy puzzles, logistics, data accuracy, and cross‑campus collaboration, this role offers an opportunity to make a visible impact on the daily academic experience at Duke.

Minimum Requirements

• Bachelor’s degree is generally required.
• One year of experience working with student information systems or academic scheduling software in a higher‑education environment.
• Demonstrated skills in data management and data reporting.

Preferred Qualifications

• Knowledge of privacy and confidentiality protocols related to student information.
• Familiarity with PeopleSoft Campus Solutions, CollegeNET 25Live Pro, and CourseLeaf.
• Working knowledge of programming, query, or reporting functions.

Other Requirements

• Excellent organizational and communication skills.
• Ability to work productively with faculty, staff, and campus partners.
• This position is hybrid. You will work 3 days remote and 2 days on‑site each week. This is subject to change based on need. Candidate should live within driving distance to Duke University.

Responsibilities

• Manage classroom assignments for fall, spring, and summer semesters across six Duke schools and colleges, ensuring accurate and equitable room distribution.
• Coordinate class scheduling processes throughout the academic year, partnering with academic departments, instructors, and student‑support offices to fulfill room requests and accessibility needs.
• Optimize room utilization by identifying low‑enrollment courses or over‑capacity spaces and implementing solutions to maximize efficiency.
• Administer 25Live Pro, including security management, routine data updates, technical support, and training for room schedulers.
• Maintain accurate and consistent classroom data across PeopleSoft Campus Solutions, 25Live Pro, and CourseLeaf, including monitoring and troubleshooting system integrations.

Choose Duke.

You’ll be joining a team that plays a central role in supporting Duke’s academic mission. The Office of the University Registrar partners with every school and department, providing essential systems, services, and expertise that enable teaching, research, and student success. Working here offers you the chance to collaborate with a wide range of colleagues, engage in continuous learning with enterprise‑level academic technologies, and contribute to a culture defined by excellence, innovation, and service. Duke also offers a vibrant campus environment—world‑class resources, professional development opportunities, and an inclusive community committed to equity and discovery.

Job Code: 00001013 MULTIMEDIA AND USER SERVICES SPECIALIST

Job Level: 12

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $59,829 to USD $104,550. Duke University considers factors such as scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs to eligible team members. Learn more at https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion (including pregnancy and pregnancy related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: 919‑668‑1267).