Undergraduate Program Coordinator In Romance Studies

Duke Clinical Research Institute; Durham (NC); On-site; USD 45,661 - 73,140; Full time

Job summary

Duke University is seeking an Undergraduate Program Coordinator for Romance Studies in Durham, NC. The role supports students, faculty, and academic leaders by coordinating academic programming, advising students, managing administrative processes, and ensuring a vibrant, diverse academic community.

The position involves coordinating course scheduling, advising on degree requirements and study abroad, and overseeing undergraduate program events and communications.

Qualifications

• Bachelor's degree required.
• One year of experience in academic, instructional or counseling activities.
• Experience in higher education preferred.
• Familiarity with curriculum management, course scheduling, and student records.
• Proficiency in French, Spanish, Italian, or Portuguese is a plus.

Responsibilities

• Coordinate independent studies, honors theses, undergraduate research activities, and graduation distinction processes.
• Plan and execute major departmental events, including Undergraduate Research Symposium, Graduation Reception and Awards Ceremony, Blue Devil Days, Majors Fair.
• Manage event logistics, communications, scheduling, room reservations, vendor coordination, publicity, and participant engagement.
• Coordinate faculty advisor assignments and advise students on degree requirements, transfer credits, and study abroad opportunities.
• Maintain accurate student records and monitor academic milestones, and oversee program content on departmental websites and university platforms.

Skills

Organizational

Project management

Communication

Confidentiality

Analytical

MS Office

University systems

Canva

Education

Bachelor's degree

Tools

Microsoft Office

University systems

Canva

Job description

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Be You.

At Duke University, we believe that every member of our community contributes to an environment of discovery, innovation, and academic excellence. As the Undergraduate Program Coordinator for Romance Studies, you will play a pivotal role in supporting students, faculty, and academic leaders while helping shape an exceptional undergraduate experience.

In this highly collaborative position, you'll serve as a trusted resource for students pursuing studies in French, Spanish, Italian, Portuguese, and related disciplines. Working closely with faculty, undergraduate leadership, and university partners, you'll coordinate academic programming, advise students, manage complex administrative processes, and help ensure the success of a vibrant and diverse academic community.

If you thrive in a dynamic environment, enjoy building relationships, and are passionate about supporting student success, we encourage you to bring your talents to Duke.

Be Bold.

What You'll Do

Coordinate Academic Programs and Course Scheduling

• Lead the planning, coordination, and administration of undergraduate and graduate course offerings within the Department of Romance Studies.
• Partner with faculty, the Director of Undergraduate Studies (DUS), department leadership, and the University Registrar to develop course schedules that meet student, departmental, and university requirements.
• Manage course requests, new course proposals, revisions, special topics, and cross-listed courses through university systems.
• Monitor enrollment trends and collaborate with faculty to adjust course capacities and classroom assignments as needed.
• Ensure course information, synopses, classifications, and scheduling details are accurate and published on time.

Support Student Success and Academic Advising

• Manage faculty advisor assignments for majors and minors.
• Serve as a key resource for undergraduate students regarding degree requirements, transfer credits, study abroad opportunities, foreign language requirements, and graduation clearance.
• Coordinate the review and approval process for transfer credit and study abroad coursework.
• Partner with students, faculty advisors, program directors, and university offices to address academic questions and support student progression toward degree completion.
• Maintain accurate student records and monitor academic milestones.

Administer Undergraduate Programs and Events

• Coordinate independent studies, honors theses, undergraduate research activities, and graduation distinction processes.
• Plan and execute major departmental events, including:
  • Undergraduate Research Symposium
  • Graduation Reception and Awards Ceremony
  • Blue Devil Days
  • Majors Fair
• Manage event logistics, communications, scheduling, room reservations, vendor coordination, publicity, and participant engagement.

Provide Administrative and Operational Leadership

• Serve as a liaison between students, faculty, departmental staff, and university offices.
• Prepare reports, correspondence, statistical information, and program documentation for departmental leadership.
• Maintain departmental databases, records, procedural documentation, and communications.
• Oversee undergraduate program content on departmental websites and university platforms, ensuring information remains current, accurate, and accessible.
• Support departmental communications, faculty evaluations, and academic planning initiatives.

Foster Collaboration Across Duke

• Build strong partnerships with campus stakeholders, including the Registrar, Global Education Office (GEO), Trinity College of Arts & Sciences, Language Program Directors, faculty, and other administrative offices.
• Help identify process improvements that enhance the student experience and departmental effectiveness.
• Contribute to a culture of service, collaboration, and continuous improvement.

What You'll Bring

Required Qualifications

Education

• Work requires analytical, communication and organizational skills generally acquired through completion of bachelor's degree program.

Experience

• Work requires one year of experience involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Preferred Qualifications

• Experience working in a higher education environment.
• Knowledge of university curriculum management, course scheduling, or student records processes.
• Knowledge of study abroad, transfer credit, and academic advising procedures.
• Reading, writing, or speaking proficiency in French, Spanish, Italian, or Portuguese.

Knowledge, Skills, and Abilities

• Exceptional organizational and project management skills.
• Strong written, verbal, and interpersonal communication abilities.
• Ability to manage confidential information with discretion and professionalism.
• Demonstrated attention to detail and commitment to accuracy.
• Strong analytical and problem-solving skills.
• Experience with Microsoft Office Suite, including Word and Excel.
• Ability to learn and effectively utilize university systems and technology platforms.
• Experience creating communications and promotional materials using Canva or similar design tools.
• Ability to build effective relationships with students, faculty, staff, and external stakeholders.
• Flexibility and adaptability in a fast-paced academic environment.

Choose Duke.

At Duke, you'll join a world-renowned institution committed to education, research, innovation, and service. You'll have the opportunity to make a direct impact on student success while collaborating with passionate faculty and colleagues across the university.

As part of the Duke community, you'll enjoy:

• Opportunities for professional growth and career development.
• A collaborative and inclusive workplace culture.
• Meaningful work supporting student achievement and academic excellence.
• Access to Duke's comprehensive benefits and wellness programs.
• The opportunity to contribute to a vibrant global learning community.

Your work will help students explore new cultures, languages, and perspectives while preparing them to thrive in an interconnected world.

Ready to Make a Difference?

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $45,661.00 to USD $73,140.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer:

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [e-mail]; phone: [phone]).