Facilities Scheduler & Admin Lead (Onsite)

EMCOR Group; New Haven (CT); On-site; USD 55,000 - 85,000; Full time

Job summary

EMCOR Facilities Services, Inc. in New Haven, CT seeks an experienced planning and scheduling coordinator for site-based facility maintenance. You will schedule daily and long-term work, manage CMMS entries, and support administrative duties for the site manager.

Responsibilities include coordinating subcontractors, maintaining logs, generating monthly reports, and assisting with procurement and safety documentation. Strong data-entry and scheduling skills are essential.

Qualifications

• Associate’s degree or equivalent from two-year college or technical school.
• 5–10 years related experience and/or training; or equivalent combination of education and experience.
• Previous experience in an industrial maintenance environment and with field operations.

Responsibilities

• Receives and schedules for subcontractors and on-site personnel; enters data and adjusts as needed.
• Interfaces with customers to clarify the scope of work and provides status updates.
• Creates schedules and dispatches to team members on daily, weekly, and monthly bases.
• Generates and tracks preventative maintenance tasks and progress for monthly reports.
• Maintains work order logs and updates records for accuracy and compliance.
• Generates metrics (graphs, charts, spreadsheets) using applicable software as needed.
• Processes daily time sheets and supports material procurement including PO creation.
• Maintains safety matrices for team members and ensures records are complete.
• Performs additional duties as assigned by the site manager.

Skills

Planning & scheduling

CMMS

Vendor coordination

Time management

Data entry

Education

Associate’s degree (A. A.) or equivalent from two-year college or technical school

Tools

CMMS software

Excel / MS Office

PO / Invoice systems

Job description

EMCOR Facilities Services, Inc. in New Haven, CT seeks an experienced planning and scheduling coordinator for site-based facility maintenance. You will schedule daily and long-term work, manage CMMS entries, and support administrative duties for the site manager.

Responsibilities include coordinating subcontractors, maintaining logs, generating monthly reports, and assisting with procurement and safety documentation. Strong data-entry and scheduling skills are essential.