Facilities Operations Planner | CMMS & Scheduling

EMCOR Facilities Services; Sacramento (CA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) Savings Plan

Life insurance and disability

Job summary

EMCOR Facilities Services is seeking a facility maintenance scheduling coordinator to plan and organize daily and long-term work for on-site teams using CMMS and related software. You will perform administrative duties as directed by the Facility Manager.

Responsibilities include receiving and scheduling work orders, dispatching tasks, generating PMs, maintaining logs, producing metrics, and assisting with procurement and safety documentation. Travel may be required.

Qualifications

• Education: Associate’s Degree or equivalent; 5–10 years related experience and/or training; or equivalent combination of education and experience.
• Business Experience: 5+ years MEP and CMMS related work experience required.
• Licenses/Certifications: Valid Driver’s License required.
• Computer Skills: Strong computer skills using Microsoft Office, including Excel, Word and PowerPoint.
• Language Skills: English
• Written and Oral Communication Skills: Ability to read and comprehend safety policies and write routine reports and correspondence. Ability to present information clearly.

Responsibilities

• Receives and schedules work orders from Regional Coordinators or on-site personnel, edits data for accuracy.
• Creates schedule and dispatches to team members on daily, weekly, and monthly basis.
• Generates and dispatches weekly and monthly PMs, tracks progress to ensure compliance.
• Interfaces with customers to clarify scope and provides status updates.
• Maintains work order logs for monthly reports and ensures correctness.
• Generates metrics (graphs, charts, spreadsheets) using applicable software.
• Processes daily time sheets for team and ensures correctness.
• Assists in procuring material and services, including issuing and maintaining PO’s and invoices.
• Schedules and maintains safety matrix for team members.
• Maintains filing system for proper record keeping.
• Performs other duties as assigned by Facility Manager with potential overnight travel.

Skills

MS Office proficiency

Written and oral communication

English

Education

Associate’s Degree or equivalent

5+ years MEP & CMMS experience

Valid Driver’s License

Tools

Excel

Word

PowerPoint

Job description

EMCOR Facilities Services is seeking a facility maintenance scheduling coordinator to plan and organize daily and long-term work for on-site teams using CMMS and related software. You will perform administrative duties as directed by the Facility Manager.

Responsibilities include receiving and scheduling work orders, dispatching tasks, generating PMs, maintaining logs, producing metrics, and assisting with procurement and safety documentation. Travel may be required.