Facilities Operations Coordinator

EMCOR Facilities Services; New Haven (CT); On-site; USD 60,000 - 85,000; Full time

Job summary

EMCOR Facilities Services in New Haven, CT, is seeking a proactive administrator to plan and schedule daily and long-term work for our site-based facility maintenance team using CMMS and related software. You will support the site manager with administrative tasks and assist with mailroom duties and event coordination.

The role requires 5–10 years of related experience, a two-year degree or equivalent, and proven ability to manage subcontractors, generate PM schedules, track time sheets, and

Qualifications

• Experience planning and scheduling using CMMS or similar software.
• Ability to coordinate subcontractors and on-site personnel.
• Two-year degree or equivalent education required.

Responsibilities

• Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness
• Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required
• Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis
• Generates and dispatches weekly and monthly PM's, tracks progress throughout the month to ensure compliance
• Maintains work order logs for monthly reports, making changes as necessary to ensure correctness
• Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger
• Processes daily time sheets for team and ensures correctness
• Assists in procuring material and services to include issuing and maintaining PO's and invoices
• Schedules and maintains safety matrix for team members
• Maintains filing system ensuring proper record keeping
• Performs any other duties as deemed necessary by the site manager

Skills

CMMS scheduling

Vendor coordination

MS Office

Education

AA degree or equivalent

Tools

CMMS

Excel

Job description

EMCOR Facilities Services in New Haven, CT, is seeking a proactive administrator to plan and schedule daily and long-term work for our site-based facility maintenance team using CMMS and related software. You will support the site manager with administrative tasks and assist with mailroom duties and event coordination.

The role requires 5–10 years of related experience, a two-year degree or equivalent, and proven ability to manage subcontractors, generate PM schedules, track time sheets, and