Facilities Coordinator

EMCOR Group

New Haven (CT)

On-site

USD 55,000 - 85,000

Full time

5 days ago

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Job summary

EMCOR Facilities Services, Inc. in New Haven, CT seeks an experienced planning and scheduling coordinator for site-based facility maintenance. You will schedule daily and long-term work, manage CMMS entries, and support administrative duties for the site manager.

Responsibilities include coordinating subcontractors, maintaining logs, generating monthly reports, and assisting with procurement and safety documentation. Strong data-entry and scheduling skills are essential.

Qualifications

Associate’s degree or equivalent from two-year college or technical school.
5–10 years related experience and/or training; or equivalent combination of education and experience.
Previous experience in an industrial maintenance environment and with field operations.

Responsibilities

Receives and schedules for subcontractors and on-site personnel; enters data and adjusts as needed.
Interfaces with customers to clarify the scope of work and provides status updates.
Creates schedules and dispatches to team members on daily, weekly, and monthly bases.
Generates and tracks preventative maintenance tasks and progress for monthly reports.
Maintains work order logs and updates records for accuracy and compliance.
Generates metrics (graphs, charts, spreadsheets) using applicable software as needed.
Processes daily time sheets and supports material procurement including PO creation.
Maintains safety matrices for team members and ensures records are complete.
Performs additional duties as assigned by the site manager.

Skills

Planning & scheduling

CMMS

Vendor coordination

Time management

Data entry

Education

Associate’s degree (A. A.) or equivalent from two-year college or technical school

Tools

CMMS software

Excel / MS Office

PO / Invoice systems

Job description

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

Plan and schedule daily and long term work for site based facility maintenance team using CMMS and associated software programs. Perform administrative duties as assigned by site manager. Asist with mailroom duties as needed, responsible for small events coordination and set up.

Essential Duties & Responsibilities

Receives and schedules for subcontractors and on-site personnel, enters missing data and/or modifies as necessary to ensure correctness

Interfaces with customer (if necessary) to clarify the scope of work requested, follows up with status as required

Creates schedule and dispatches to applicable team member on a daily, weekly, and monthly basis

Generates and dispatches weekly and monthly PM’s, tracks progress throughout the month to ensure compliance

Maintains work order logs for monthly reports, making changes as necessary to ensure correctness

Generates metrics (graphs, charts, spreadsheets, etc.) using applicable software as deemed necessary by the site manger

Processes daily time sheets for team and ensures correctness

Assists in procuring material and services to include issuing and maintaining PO’s and invoices

Schedules and maintains safety matrix for team members

Maintains filing system ensuring proper record keeping

Performs any other duties as deemed necessary by the site manager

Qualifications

Education

(HS Diploma, Under/Graduate Degree, etc.)

Associate’s degree (A. A.) or equivalent from two-year college or technical school. Must be 21 years old or older

Business Experience

5 to 10 years related experience and/or training; or equivalent combination of education and experience

Licenses/Certifications

Language Skills

Technical Qualifications & Skills

Previous experience in an industrial maintenance environment.

Physical Demands

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125202&hashed=1919211281) .

Job Locations

US-CT-New Haven

2026-48982

Company

EMCOR Facilities Services, Inc.