Facilities Purchasing & Inventory Specialist

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 25,000 - 39,000; Full time

Job summary

University of Illinois Urbana-Champaign is seeking a Purchasing Assistant for Facilities Operations to support purchasing, inventory, and administrative tasks within the Housing Facilities unit.

The role involves researching products, obtaining quotes, reconciling vendor logs, and maintaining accurate records across FABWeb, TMA, and Excel, while coordinating with vendors and university staff to resolve issues and ensure compliance.

Qualifications

Responsibilities

• Purchase products, supplies, materials, equipment, parts and services by researching products, obtaining vendor quotations and submitting purchasing requests using University systems.
• Reconcile standing PO logs, packing slips and purchasing docs to ensure accuracy and compliance with University procedures.
• Reconcile purchasing card transactions for Housing Facilities staff using Emburse Enterprise.
• Create Merchandise Received documents (MRs) for Housing Facilities purchases.
• Maintain records of Facilities fiscal transactions on correct accounts, including Vendor Log reconciliations and MR submittals.
• Assist Biennial inventory by preparing records, collecting updates, researching discrepancies, and updating FABWeb and TMA inventories.
• Provide admin support for Inventory Warehouse by handling mail, screening requests and directing inquiries.
• Perform other related duties as assigned.

Skills

Microsoft Excel

Tools

BANNER

IBuy

Emburse Enterprise

FABWeb

TMA

Job description

University of Illinois Urbana-Champaign is seeking a Purchasing Assistant for Facilities Operations to support purchasing, inventory, and administrative tasks within the Housing Facilities unit.

The role involves researching products, obtaining quotes, reconciling vendor logs, and maintaining accurate records across FABWeb, TMA, and Excel, while coordinating with vendors and university staff to resolve issues and ensure compliance.