Facilities Purchasing & Inventory Specialist

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 25,000 - 36,000; Full time

Job summary

University Housing at the University of Illinois Urbana-Champaign is hiring an Office Support Specialist for the Facilities Operations team. The role is 100% on-site and involves purchasing, inventory maintenance, and general administrative support to ensure accurate documentation and smooth daily operations.

Expected duties include processing purchases, reconciling vendor records, and using systems like FABWeb, TMA, Banner, Emburse Enterprise, and iBuy.

Qualifications

• Knowledge of office practices, administrative procedures, and records management principles.
• Ability to enter, track, maintain, review, and verify data with accuracy.
• Strong organizational skills to manage multiple priorities and meet deadlines.

Responsibilities

• Assist with purchasing, inventory, and administrative tasks for Housing Facilities.
• Reconcile purchase orders, vendor logs, and documentation; support budget processes.
• Utilize Emburse Enterprise and iBuy for transactions and reporting.
• Create MR documents and maintain records in Banner, FABWeb, and Excel.
• Maintain inventory in FABWeb, TMA, and Excel; assign inventory numbers and updates.
• Perform Biennial inventory prep, data gathering, and discrepancy resolution.
• Provide front-line administrative support for the Inventory Warehouse and offices.
• Answer routine inquiries, screen requests, and route to appropriate staff.
• Handle mail, turnover extensions, and backup coverage as needed.
• Perform other related duties as assigned.

Skills

Office practices

Administrative procedures

Records management

Data accuracy

Multitasking/prioritization

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

University Housing at the University of Illinois Urbana-Champaign is hiring an Office Support Specialist for the Facilities Operations team. The role is 100% on-site and involves purchasing, inventory maintenance, and general administrative support to ensure accurate documentation and smooth daily operations.

Expected duties include processing purchases, reconciling vendor records, and using systems like FABWeb, TMA, Banner, Emburse Enterprise, and iBuy.