Hybrid Accounting Assistant — Purchasing & Reconciliation

Laseagrant; Urbana (IL); Hybride; USD 36 000 - 48 000; Plein temps

Résumé du poste

The University of Illinois Urbana-Champaign’s School of Information Sciences is seeking a 100% full-time Accounting Assistant to support purchasing, payment processing, and financial recordkeeping for faculty, staff, students, and vendors. The role reports to the Director of Budget and Resource Planning and follows university and unit policies.

You will handle procurement transactions, and assist with reconciliation, reporting, and budget support, while maintaining confidentiality and providing

Qualifications

• High school diploma or equivalent.

Responsabilités

• Process purchasing, payment, and reimbursement activity using University systems (iBuy, Banner, Emburse, PCard, TCard, PO, vendor payments, journal vouchers).
• Prepare or review requisitions, invoices, travel and reimbursement requests, payment documents, and related transactions.
• Verify or assign appropriate accounting codes (CFOP) and chart-of-accounts elements.
• Track purchases, payments, reimbursements, and obligations in systems and reports.
• Coordinate with faculty, staff, vendors to resolve documentation and purchasing issues.
• Maintain organized financial records per University record-retention requirements.
• Serve as a resource for iSchool employees on purchasing, reimbursements, travel, and financial procedures.
• Communicate policy requirements clearly to individuals with varying levels of experience.
• Support cash/deposits/invoicing/AR as assigned.
• Maintain confidentiality with sensitive information.
• Reconciliation, reporting and budget support (20%).
• Review monthly financial reports and balances for accuracy and compliance.
• Reconcile expenditures, revenues, and reimbursements and resolve discrepancies.

Connaissances

Financial policies

Microsoft Office

Organizational skills

Interpersonal skills

multitasking

Decision making

Formation

High school diploma or equivalent

1 year related experience

Outils

Banner

Emburse

iBuy

PCard

TCard

University reporting tools

Description du poste

The University of Illinois Urbana-Champaign’s School of Information Sciences is seeking a 100% full-time Accounting Assistant to support purchasing, payment processing, and financial recordkeeping for faculty, staff, students, and vendors. The role reports to the Director of Budget and Resource Planning and follows university and unit policies.

You will handle procurement transactions, and assist with reconciliation, reporting, and budget support, while maintaining confidentiality and providing