Facilities Projects Admin Coordinator (Hybrid)

HKA Enterprises, Inc.; Portland (OR); Híbrido; USD 48.000 - 64.000; Jornada completa

Descripción de la vacante

HKA Enterprises, Inc. is seeking an experienced administrative assistant to support multiple project teams in a hybrid Portland environment.

You will coordinate meetings, manage notes, materials, and digital workflows, and keep data and communications flowing between engineers, designers, and managers. The role emphasizes detail orientation, strong written and verbal communication, and the ability to juggle priorities across stakeholders.

Formación

• Five+ years of administrative assistant or relevant experience.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Strong digital organization, written and verbal communication, attention to detail.
• Ability to take direction from multiple stakeholders and work collaboratively.

Responsabilidades

• Schedule and coordinate virtual and in-person meetings.
• Prepare, format, and distribute meeting notes and materials.
• Coordinate meetings, trainings, team events, food orders, and other logistics.
• Manage data, files, emails, tasks, and digital workflows.
• Communicate with coworkers and project teams remotely and onsite.
• Provide general administrative support and help maintain an inclusive team environment.

Conocimientos

Administrative experience

Multitasking

Communication

Office suite

Educación

High school diploma or GED

Herramientas

SharePoint

OneNote

PowerPoint

Microsoft 365

Descripción del empleo

HKA Enterprises, Inc. is seeking an experienced administrative assistant to support multiple project teams in a hybrid Portland environment.

You will coordinate meetings, manage notes, materials, and digital workflows, and keep data and communications flowing between engineers, designers, and managers. The role emphasizes detail orientation, strong written and verbal communication, and the ability to juggle priorities across stakeholders.