Hybrid Construction Admin Assistant – Project Support

Spectraforce Technologies, Inc.; Portland (OR); Hybrid; USD 30,000 - 41,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Administrative Assistant Support Intermediate for a 6-month hybrid role in Portland, OR.

You will support construction engineers, designers, and project managers with essential administrative tasks to keep projects organized and on track. Ideal candidates have at least 5 years of administrative experience, strong communication skills, and proficiency with Microsoft Office and collaboration tools.

Qualifications

• High school diploma or GED is required.
• At least 5 years of administrative assistant experience is required.
• Strong verbal and written communication.
• Proficiency with Microsoft Office and MS Teams.
• Ability to lift up to 25 pounds.

Responsibilities

• Schedule, coordinate, and support meetings (virtual and in person)
• Take, format, and distribute meeting notes and materials
• Interface effectively with coworkers and project teams both remotely and onsite
• Plan and support large and small meetings, trainings, and team events
• Manage data, files, and digital workflows
• Coordinate food orders and logistical needs for meetings
• Help to maintain a high functioning and inclusive environment for staff
• Provide general administrative support and assist with ad hoc requests as needed

Skills

Communication

Multitasking

Organizational skills

Attention to detail

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Outlook

Excel

MS Teams

SharePoint

PowerPoint

OneNote

Job description

Spectraforce Technologies, Inc. is seeking an Administrative Assistant Support Intermediate for a 6-month hybrid role in Portland, OR.

You will support construction engineers, designers, and project managers with essential administrative tasks to keep projects organized and on track. Ideal candidates have at least 5 years of administrative experience, strong communication skills, and proficiency with Microsoft Office and collaboration tools.