Facilities Project Lead: Office Openings & Buildouts

Mindful Therapy Group; Mountlake Terrace (WA); Hybrid; USD 80.000 - 90.000; Vollzeit

Benefits dieser Stelle

Health, dental & vision benefits

401(k) with employer matching

Paid holidays

Paid time off

Career development opportunities

Zusammenfassung

Mindful Therapy Group is seeking a Facilities Project Manager to lead the planning, design, construction, buildout, launch, and closeout of new therapy office locations and major facilities projects. You will coordinate with architects, contractors, and vendors to ensure on-time delivery, quality, and a consistent branded experience across locations.

The role requires managing multiple concurrent projects, budgets, schedules, and cross-functional stakeholders, with regional/national travel and a

Qualifikationen

• Bachelor's degree in construction management, project management, facilities management, business, or a related field; an equivalent combination of education and relevant experience may be considered.
• At least 3–5 years of progressively responsible experience in construction management, project management, or tenant improvement projects.
• Demonstrated ability to independently manage multiple concurrent projects, budgets, schedules, vendors, and cross-functional stakeholders.
• Experience reviewing construction drawings, scopes, bids, change orders, schedules, invoices, and closeout documentation.
• Experience coordinating FF&E procurement, receiving, installation, and design implementation in active workplace or commercial environments.

Aufgaben

• Manage new office and facilities projects from planning through completion, including space planning, vendor coordination, procurement, and project execution.
• Serve as the day-to-day project lead, coordinating architects, contractors, property managers, vendors, and internal stakeholders.
• Lead project meetings and travel to project sites as needed to support construction, installation, and office openings.
• Monitor project health, providing regular updates on schedules, budgets, risks, approvals, and opening readiness.
• Manage vendor and contractor relationships, ensuring alignment with project scope, budget, timelines, and quality expectations.
• Oversee construction activities including submittals, change orders, schedule impacts, and scope modifications.
• Review project documentation such as drawings, construction schedules, contractor proposals, and design specifications for accuracy and compliance with company standards.
• Coordinate furniture, fixtures, equipment, and décor procurement, delivery, and installation.
• Develop and implement cohesive office design concepts that align with brand standards and project goals.
• Create and maintain finish packages, mood boards, specification books, selection trackers, and installation documentation.
• Track and manage project budgets for construction, furniture, fixtures, equipment, and vendor services.
• Monitor project expenditures, evaluate change orders, and support budget-to-actual reporting.
• Complete project financial closeout, including final invoices, credits, returns, asset documentation, and project reconciliation.
• Develop and maintain SOPs, project trackers, templates, reporting tools, training resources, and construction standards.
• Create and distribute policies, procedures, and launch documentation to support successful office openings.
• Continuously improve project processes, tools, and documentation to support organizational growth and scalability.

Kenntnisse

End-to-end project ownership

Construction management

Vendor management

Budget management

Stakeholder management

Project scheduling

Ausbildung

Bachelor's degree in construction management or related field

Tools

Microsoft 365

Asana

Houzz

Adobe Acrobat

Jobbeschreibung

Mindful Therapy Group is seeking a Facilities Project Manager to lead the planning, design, construction, buildout, launch, and closeout of new therapy office locations and major facilities projects. You will coordinate with architects, contractors, and vendors to ensure on-time delivery, quality, and a consistent branded experience across locations.

The role requires managing multiple concurrent projects, budgets, schedules, and cross-functional stakeholders, with regional/national travel and a