Facilities & Procurement Financial Coordinator

Genworth Financial; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Retirement plans

Flexible work hours

Job summary

University of Pennsylvania seeks a Financial Coordinator to coordinate facilities and procurement functions for Development and Alumni Relations. You will work under the Senior Accountant for DAR Finance and Facilities, ensuring safe spaces, accurate reporting, and smooth operations across multiple campus facilities.

The role requires strong financial experience, university-system proficiency, and attention to confidentiality, with collaboration across IT, facilities, and budget teams.

Qualifications

• Five to seven years of experience in a financial or business field; preferentially at a university.
• Knowledge of University’s financial policies, systems and procedures preferred.
• Ability to understand the complexities of a central office that works with all schools and centers.
• Proficient use of University systems: BEN Financials, Penn Marketplace, Concur, and Space of Penn.
• Working knowledge of Microsoft Excel, Word and PowerPoint.
• Excellent numerical aptitude and attention to detail.
• Effective interpersonal and communication skills (oral and written).
• Sensitivity to confidential materials.

Responsibilities

• Act as the primary facilities contact for DAR spaces and coordinate with Facilities and Real Estate Services and vendors.
• Maintain a safe, clean space; report maintenance and submit service requests.
• Manage staff access, badges, and onboarding materials; ensure start dates are supported.
• Communicate facilities announcements and onboarding materials to DAR-East staff.
• Maintain master keys and copies for offices and cubicles.
• Coordinate with vendors and schedule services; perform bi-weekly checks on bins and inventory.
• Provide accurate reporting on space mapping, usage, and staff lists; assist IT with moves.
• Prepare training materials for e-facilities onboarding.
• Process procurement needs for multiple DAR departments and services.
• Process purchasing card and meeting card transactions as needed.
• Act as backup support for financial activities to the BA.
• Provide timekeeping support for Central DAR staff and School/Center staff in Workday.
• Assist in Year-End Closing Process with senior staff.

Skills

Financial experience

Numerical aptitude

Communication skills

Office proficiency

Education

High school diploma

Bachelor's degree preferred

Tools

BEN Financials

Penn Marketplace

Concur

Space of Penn

Job description

University of Pennsylvania seeks a Financial Coordinator to coordinate facilities and procurement functions for Development and Alumni Relations. You will work under the Senior Accountant for DAR Finance and Facilities, ensuring safe spaces, accurate reporting, and smooth operations across multiple campus facilities.

The role requires strong financial experience, university-system proficiency, and attention to confidentiality, with collaboration across IT, facilities, and budget teams.