Facilities Operations Specialist

Ultimate Staffing; San Diego (CA); On-site; USD 26,000 - 28,000; Full time

Job summary

Ultimate Staffing in San Diego is seeking a Facilities Specialist to support the company’s physical facilities. You will assist with vendor accounts, invoices, maintenance coordination, and mailroom tasks under supervision. The role emphasizes organization, accuracy, and timely processing in a fast-paced environment.

The ideal candidate has at least two years in facilities, strong communication skills, and proficiency in Microsoft Office. This is a W-2 contract role with potential temp-to-hire.

Qualifications

• High School Diploma or equivalent.
• Minimum two years experience in facilities.
• Excellent customer service focus.
• Strong oral and written communication skills.
• Highly organized and detail oriented in a fast-paced setting.
• Proficiency with Microsoft Office and related software.

Responsibilities

• Set up, delete, and change users for Staples and FedEx accounts; review orders.
• Process vendor invoices for branches and corporate maintenance.
• Coordinate landlord maintenance issues (A/C, heat, restrooms).
• Maintain master spreadsheet for access cards and gym forms.
• Handle mailroom tasks and incoming mail distribution.
• Order corporate supplies; support daily operations.

Skills

Verbal communication

Written communication

Highly organized

Detail oriented

Interpersonal skills

Problem solving

Education

High School Diploma

Tools

Microsoft Office

Word

Excel

Wiki

Cloud-based tools

Third‑party software

Job description

Ultimate Staffing in San Diego is seeking a Facilities Specialist to support the company’s physical facilities. You will assist with vendor accounts, invoices, maintenance coordination, and mailroom tasks under supervision. The role emphasizes organization, accuracy, and timely processing in a fast-paced environment.

The ideal candidate has at least two years in facilities, strong communication skills, and proficiency in Microsoft Office. This is a W-2 contract role with potential temp-to-hire.