Senior Facilities & Office Operations Lead

TÜV SÜD; Rancho San Diego (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

TÜV SÜD America, Inc. in the San Diego area is seeking a Sr. Facilities & Office Coordinator to support site operations, workplace services, and ongoing construction and renovation projects.

You will coordinate daily office activities, assist with safety, access control, vendor coordination, mail handling, and front-office operations while maintaining essential facility records. This role requires strong communication, organization, and proactive problem-solving to ensure a safe, efficient

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of experience in office administration, facilities coordination, property management, warehouse operations, or related support.
• Strong customer service and interpersonal skills with professional interaction with employees, customers, visitors, contractors, and vendors.
• Excellent organizational skills with attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications.
• Ability to work independently while collaborating with cross-functional teams.
• Demonstrated problem-solving skills and a proactive approach to workplace support.

Responsibilities

• Serve as a primary point of contact for employees, visitors, customers, vendors, and contractors.
• Support ongoing construction, renovation, and facility projects, including contractor coordination and follow-up.
• Assist with site walkthroughs, punch-list tracking, access management, safety expectations, and workspace readiness.
• Coordinate facility maintenance requests, service providers, inspections, and vendor documentation.
• Manage incoming and outgoing mail, packages, shipments, and customer samples.
• Support reception, visitor management, meeting coordination, office services, and workplace logistics.
• Monitor facility conditions and identify opportunities to improve safety, efficiency, and employee experience.
• Coordinate office supplies, facility inventories, workspace setup, and operational support.

Skills

Customer service

Interpersonal skills

Organization

Communication

MS Office

Independent working

Team collaboration

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

TÜV SÜD America, Inc. in the San Diego area is seeking a Sr. Facilities & Office Coordinator to support site operations, workplace services, and ongoing construction and renovation projects.

You will coordinate daily office activities, assist with safety, access control, vendor coordination, mail handling, and front-office operations while maintaining essential facility records. This role requires strong communication, organization, and proactive problem-solving to ensure a safe, efficient