Facilities Department Coordinator-San Francisco, CA

TEEMA; San Francisco (CA); On-site; USD 52,000 - 76,000; Part time

Job summary

TEEMA is seeking a proactive Facilities Department Coordinator in San Francisco, onsite under a contract arrangement. The role focuses on coordinating daily facilities operations, managing maintenance requests, vendor relations, and workspace changes to keep the office running smoothly.

The ideal candidate brings experience in facilities coordination or office management, strong scheduling and communication skills, and proficiency with MS Office or Google Workspace.

Qualifications

• Experience in facilities coordination, office management, or similar admin role.
• Strong scheduling and organizational skills.
• Experience coordinating with vendors, contractors, and service providers.
• Excellent written and verbal communication.
• Proficient with Microsoft Office or Google Workspace.

Responsibilities

• Coordinate daily facilities and admin operations.
• Receive and track maintenance requests.
• Schedule vendors, contractors, and maintenance staff.
• Assist with office moves and workstation setup.
• Monitor facility requests and issue timely updates.
• Maintain organized facilities records and reports.
• Manage office and facilities supplies inventory.
• Support vendor communications, purchasing, and invoicing.
• Assist with meeting, event, and room setup.
• Communicate facilities updates to employees and departments.
• Identify operational issues and coordinate solutions.
• Support workplace safety, cleanliness, and readiness.
• Provide general admin and project coordination support.

Skills

Facilities coordination

Office management

Vendor coordination

Scheduling

Communication

Tools

Microsoft Office

Google Workspace

Job description

Location: San Francisco, CA
Work Arrangement: Onsite
Job Type: Contract

About the Opportunity

We are seeking an organized, proactive, and dependable Facilities Department Coordinator to support day-to-day facilities operations. This position is ideal for someone with experience in facilities coordination, office management, administrative operations, vendor coordination, maintenance requests, and workplace support.

The Facilities Department Coordinator will serve as an important point of contact for facilities-related needs, helping ensure maintenance requests, vendors, supplies, workspaces, and administrative activities are coordinated efficiently.

Key Responsibilities

Coordinate daily facilities and administrative operations.

Receive, track, and follow up on maintenance and facilities service requests.

Coordinate scheduling with vendors, contractors, maintenance personnel, and internal departments.

Assist with office moves, workstation setup, desk assignments, and workspace changes.

Monitor facilities requests and ensure issues are addressed in a timely manner.

Maintain organized facilities records, documentation, service information, and reports.

Coordinate ordering and inventory of office and facilities supplies.

Assist with vendor communications, purchasing, invoices, and related documentation.

Support meeting, event, and room setup as needed.

Communicate facilities updates and scheduling information to employees and appropriate departments.

Help identify operational issues and coordinate appropriate solutions.

Support workplace safety, cleanliness, organization, and general facility readiness.

Provide general administrative and project coordination support to the Facilities Department.

Qualifications

Previous experience in facilities coordination, office management, workplace operations, property/facilities administration, or a similar administrative role.

Strong scheduling, organizational, and follow-up skills.

Experience coordinating with vendors, contractors, service providers, or maintenance teams preferred.

Comfortable managing multiple requests and priorities in a fast-paced environment.

Strong written and verbal communication skills.

Proficiency with Microsoft Office, Google Workspace, or similar business applications.

Strong attention to detail and record-management skills.

Ability to work effectively with employees, vendors, management, and cross-functional teams.

Reliable, professional, and proactive approach to problem-solving.

Ideal Candidate

The ideal candidate has a strong combination of facilities knowledge and administrative coordination experience. Someone who has worked as a Facilities Coordinator, Facilities Assistant, Office Manager, Workplace Coordinator, Operations Coordinator, Administrative Coordinator, or Property/Building Coordinator could be an excellent fit.