Facilities Specialist

Open Systems Technologies; San Diego (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

Open Systems Technologies in San Diego is seeking a reliable Facilities Specialist to join our team onsite. Entry-level candidates and new graduates are encouraged to apply; you will manage mail operations, packaging, and general facility tasks with a friendly, detail-oriented approach.

You will handle about 300 pieces of mail daily, sort correspondence, assist with supplies, and coordinate vendor invoices, contributing to smooth daily operations in a fast-paced office environment.

Qualifications

• High School Diploma or equivalent required; fresh graduates welcome; passion and a great attitude matter most.
• Must be comfortable on your feet for most of the shift and able to lift up to 50 pounds.
• Highly organized and detail-oriented; able to work quickly in a fast-paced, deadline-driven environment.
• Excellent interpersonal and verbal/written communication; proficient with email and office applications.

Responsibilities

• Mailroom operations handling ~300 items daily.
• Sort and distribute mail and packages to departments and individuals.
• Process incoming letters from multiple departments for timely dispatch.
• Assist with ordering, organizing, and stocking office and breakroom supplies.
• Coordinate vendor accounts, process related invoices, and assist with general facility tasks.
• Perform other facilities projects as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office

Team collaboration

Education

High School Diploma

Tools

Microsoft Outlook

Microsoft Office Suite

Job description

We are seeking a reliable, high-energy, and detail-oriented Facilities Specialist to join our team in San Diego. This role is open to entry-level candidates and fresh graduates who bring genuine passion and a pleasant, collaborative attitude. Working primarily onsite in a fast-paced environment, you will play a critical part in our daily operations by handling incoming and outgoing mail volumes (averaging around 300 pieces daily), sorting correspondence efficiently, and executing various facility support tasks.

Key Responsibilities

• Mailroom Operations: Manage high-volume daily mail operations, handling approximately 300 incoming and outgoing mail items efficiently and accurately.
• Sorting & Distribution: Promptly sort and distribute incoming mail and packages to the appropriate departments and individuals.
• Document & Letter Processing: Process incoming letter jobs from multiple departments to ensure timely dispatch.
• Supplies & Vendor Support: Assist with ordering, organizing, and stocking corporate office and breakroom supplies.
• Facility Maintenance Support: Help coordinate vendor accounts, process related invoices, and assist with general facility and maintenance tasks as assigned.
• Additional Duties: Perform other miscellaneous facilities projects and duties as needed.

Qualifications & Requirements

• Education & Experience: High School Diploma or equivalent required. No prior professional experience required—fresh graduates and entry-level applicants are warmly welcomed! Passion, enthusiasm, and a great attitude are what matter most.
• Physical Requirements: Must be comfortable being on your feet for the majority of your shift and able to regularly lift up to 50 pounds.
• Organizational Skills: Highly organized and detail-oriented with the ability to work quickly and neatly in a fast-paced, deadline-driven environment.
• Communication & Tech Skills: Excellent interpersonal and verbal/written communication skills; proficient in email messaging, Microsoft Office Suite, and collaborative office applications.
• Interpersonal Traits: Professional, patient, exceptionally pleasant with people, and eager to learn.