Facilities Operations & Projects Coordinator

FreshDirect LLC; Wilkes-Barre (Luzerne County); On-site; USD 50,000 - 70,000; Full time

Job summary

FreshDirect LLC is seeking a Facilities Coordinator to support the Facilities Services Department. You will maintain records, process requests, assist in job specifications, and manage engineering networks and email under the Campus Facilities Director.

The ideal candidate has a Bachelor's Degree and 3–5 years of office experience, with strong organizational and communication skills. This is a full-time on-site role with responsibilities across work orders, purchasing, scheduling, and compliance.

Qualifications

• Bachelor's Degree is required.
• Minimum of three to five years of experience in an office environment required.

Responsibilities

• 25% Manages the Work Order Management system. Types work orders daily, prints daily reports, maintains energy management information, and dispatches mechanics for emergencies. Ensures daily hours are logged by engineering staff.
• 10% Manages the purchase order system, obtains pricing, expedites orders, writes requisitions, and routes invoices to accountants.
• 8% Coordinates staff schedules, processes timecards, and manages department time off records.
• 7% Monitors maintenance and security staff performance via computer reports to maintain standards.
• 7% Assists in setting up CMMS for buildings, vehicles, and divisions and develops asset/task lists for PM procedures.
• 5% Maintains workflow quality and on-time completion of workload; adheres to quality standards.
• 5% Coordinates preventative maintenance and building projects; inspects work and approves payments.
• 5% Assigns and distributes work to staff.
• 5% Maintains department records compliant with JCAHO and health standards and local authorities.
• 3% Welcomes visitors, schedules interviews, routes calls, and organizes conference rooms and correspondence.
• 3% Monitors monthly budget and tracks expenses by division for maintenance and security.
• 3% Assists in developing policies, procedures, and emergency response plans; tracks drills and improvements.
• 3% Maintains departmental files (Elevator/Boiler reports, DOH/JCAHO).
• 2% Maintains vehicle registrations and schedules repairs, licensing, and inspections.
• 2% Develops project journals, task lists, estimates, budgets, and schedules.
• 2% Acts as liaison for customer satisfaction and handles complaints with campus facilities manager.
• 1% Participates in performance improvement activities.
• 1% Assists OSHA compliance activities.
• 1% Monitors and orders office supplies; assists in planning functions.
• 1% Performs related departmental duties.

Education

Bachelor's Degree

Job description

FreshDirect LLC is seeking a Facilities Coordinator to support the Facilities Services Department. You will maintain records, process requests, assist in job specifications, and manage engineering networks and email under the Campus Facilities Director.

The ideal candidate has a Bachelor's Degree and 3–5 years of office experience, with strong organizational and communication skills. This is a full-time on-site role with responsibilities across work orders, purchasing, scheduling, and compliance.