Facilities Operations Coordinator

Adecco US, Inc.; Midvale (UT); On-site; USD 27,000 - 30,000; Full time

Job summary

Adecco US, Inc. is seeking an organized and dependable Facilities Coordinator to support day-to-day facility and maintenance operations. You will coordinate service requests, vendors, and work orders, ensuring documentation is accurate and timely.

You will manage CMMS work-orders, track preventive maintenance, prepare reports, and communicate with internal teams and vendors. This role focuses on coordination and administration in a facilities environment.

Qualifications

• 1–3 years of experience in facilities coordination, maintenance administration, dispatch, service coordination, property administration, office operations, or a related environment.
• Strong organizational and time-management skills.
• Ability to manage multiple service requests and follow-up items simultaneously.
• Strong customer service and communication skills.
• Comfortable working with CMMS/work-order systems or similar maintenance tracking software.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.

Responsibilities

• Receive, document, and track facility and maintenance service requests.
• Coordinate and schedule vendors, contractors, and maintenance technicians.
• Create, update, and maintain work orders within a CMMS (Computerized Maintenance Management System).
• Monitor open work orders and follow up to ensure requests are completed and properly documented.
• Track preventive maintenance (PM) schedules and completion.
• Follow up on overdue or outstanding maintenance activities.
• Review vendor invoices, service reports, and supporting documentation for accuracy and completeness.
• Maintain organized records related to work orders, maintenance activities, vendors, and service requests.
• Prepare reports and provide updates on open work orders, preventive maintenance, and outstanding items.
• Communicate with internal teams, technicians, and vendors regarding scheduling and service needs.
• Escalate issues requiring additional direction or decisions to the Facility Manager.
• Provide general administrative and coordination support for facility operations.

Skills

Facilities coordination

Organizational skills

Time management

Customer service

Communication skills

CMMS / work-order systems

Microsoft Office (Outlook, Word, Excel

Tools

CMMS

Microsoft Office

Job description

Adecco US, Inc. is seeking an organized and dependable Facilities Coordinator to support day-to-day facility and maintenance operations. You will coordinate service requests, vendors, and work orders, ensuring documentation is accurate and timely.

You will manage CMMS work-orders, track preventive maintenance, prepare reports, and communicate with internal teams and vendors. This role focuses on coordination and administration in a facilities environment.